Academic Advisor

**Location:**Guelph, ON, CA, N1G 2W1

Primary Category Page: Staff and Management

Division: Office of Registrarial Services

Requisition ID: 2438

Department: Academic Advising
This position is represented by the agreement between the Professional Staff Association and the University of Guelph

Number of Positions: 4

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

General Purpose

Academic Advisors motivate, encourage, and empower students to take ownership of their academic journey. Academic Advisors are knowledgeable, approachable, and available staff members who play a key role in supporting student success. They are skilled in working with diverse student populations and foster a safe, welcoming environment where students feel comfortable discussing their goals, challenges, and concerns. Academic Advisors are generalists with deeper knowledge in specific degree programs. Advisors work as part of an advising team.

This posting is for four (4) new Academic Advisor positions, with successful candidates joining one of the following advising teams:

• Weingard Team: Supporting students programs tied to Computing, Commerce, Agriculture, and Environment

• Engineering Team: Supporting Bachelor of Enginnering students

• Summerlee Team: Supporting students programs tied to Science and Math

• MacKinnon Team: Supporting students programs tied to Arts and Applied Science

Duties and Responsibilities

Academic Advising (90%)

Provide academic advising and support to undergraduate students to promote academic success, timely progression, and informed decision-making.

• Advise students on degree requirements, program options, course selection, and graduation eligibility

• Meet with students individually (in person, virtually, or by email/phone) to provide academic guidance and interpret university policies and regulations

• Support students with course load planning, program changes, academic difficulties, and progression concerns

• Review and approve academic requests such as course substitutions, Letters of Permission, exchanges, withdrawals, and co-op sequencing changes

• Complete graduation checks and maintain accurate, confidential advising records

• Refer students to appropriate campus resources and services as needed

• Contribute to advising initiatives, committees, professional development, and continuous improvement activities

• Provide occasional operational or front-desk support as required

• Recognize and appropriately respond to students exhibiting signs of distress or mental health challenges, providing support within the scope of the advising role and referring to campus resources as appropriate.

• Deliver difficult or distressing academic information (e.g., academic standing, progression concerns) with empathy, professionalism, and clarity.

Recruitment, Retention, and Student Success Initiatives (10%)

• Participate in new student orientation and transition programming

• Represent academic advising at university recruitment events (e.g., Open Houses, Future Gryphon Days, virtual events)

• Contribute to the development and implementation of student success and retention initiatives

Requirements

• Undergratuate Degree with experience in Mental Health first aid (or similar training)
• Active listening, counselling techniques and/or conflict mediation would be an asset.
• 2-3 years experience providing advising or counselling to students
• Experience using Student Information System (ie Colleague/ Webadvisor), electronic filing system (ImageNow), email and web browsers
• Exceptional interpersonal skills

Employee Type: Regular
Position Number: 10926499
Classification: P&M FT- Band 04 Professional/Managerial Salary Bands
The target hiring salary for this position is minimum and up to 92% of midpoint for the salary grade.

• Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 05/15/2026
Closing Date: 05/29/2026