Job Description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working in the operational support team at Pomerleau Construction, you will play a crucial role in ensuring the smooth functioning of the business. Supporting our work on large-scale building and infrastructure projects – ranging from $1.5 million to upwards of $1 billion – you will be pivotal in creating a positive first impression for clients and visitors while supporting project documentation, schedules, and resource coordination.

What you will do

Communicate effectively with team members, partners, consultants, and clients, ensuring exceptional client service. Use and maintain innovative internal technology systems for project documentation. Assist in drafting contract award letters and diligently manage key documentation. Ensure accuracy and distribution of critical information with meticulous attention to detail. Organize and maintain shop drawings, RFI’s, material purchase orders, change notice quotes, and project completion documents. Adapt project presentations to reflect changes proactively. Manage project invoicing and ensure timely transmission to Accounts Payable.

This role could be for you if you have

A College Diploma in Office Administration, or a combination of education and industry experience. 2+ years’ administrative experience working in a fast-paced environment. Experienced working with MS Office Suite. Candidate MUST be eligible to obtain a government level Reliability Clearance*. High degree of professionalism and exceptional communication.

Additional Assets Include

Previous knowledge of the construction industry. Experience working with Procore

Benefits

RRSP with up to 5% employer matching Hybrid work model for corporate roles Employee stock ownership program Career growth through real development opportunities Transit pass reimbursement — get to work for free Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.