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Travel Program Coordinator

Department

Job # 558543

Close Date: July 7th, 2026

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #558543) Administrative Analyst/Specialist I  Non-Exempt, Travel Program Coordinator, CSU Classification Salary Range: $4,799 – $6,992 per month (Step 1- Step 20), Anticipated Hiring Range: $4,799- $5,736 per month (Step 1-10). Final salary placement is commensurate with experience, internal equity, and budget considerations.  

This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Accounts Payable.

This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 15 paid holidays per year. Additional benefits information can be found at https://www.humboldt.edu/hr/employee-benefits [https://www.humboldt.edu/hr/employee-benefits].

 

Position Summary:

Under the general supervision of the Director of Contracts, Procurement, and Accounts Payable, the incumbent provides administrative and analytical support for the University’s travel and expense program, including support for Concur and related travel systems. The position assists with travel processing, compliance monitoring, customer support, training coordination, and routine program administration to ensure adherence to CSU and campus travel policies.

 

Key Responsibilities:

Travel Program Support – 35%

Assist with daily travel and expense program operations, including processing travel documents, reviewing expense reports for completeness and compliance, and supporting reconciliations and vouchering activities. Provide administrative support for travel-related Accounts Payable functions and maintain records and documentation.

 

System and Operational Support – 25%

Support Concur and related travel applications by assisting users with routine system issues, maintaining user access, testing minor updates, and coordinating with IT and campus departments regarding system processes and procedures.

 

Customer Service and Training – 20%

Respond to travel-related questions from faculty, staff, and students. Assist with the development of training materials, reference guides, and campus communications regarding travel procedures and policy updates. Conduct routine training sessions and provide one-on-one assistance as needed. Oversees maintenance and enhancement of travel program webpages to provide accurate, accessible, and user-focused information.

 

Reporting and Administrative Analysis – 10%

Compile and prepare routine reports related to travel expenditures and compliance activities. Assist with reviewing processes and recommending operational improvements to increase efficiency and compliance with CSU policies and procedures.

 

Staff Assistant Coordination – 5%

Provide day-to-day guidance and work direction to team assistants performing routine administrative support tasks related to the Concur system including travel, ProCard, and reimbursement processing

 

Other Duties as Assigned – 5%

 

Knowledge, Skills, and Abilities Associated with this Position Include:

• Working knowledge of general office and administrative practices and procedures.
• Ability to interpret and apply CSU and campus travel policies and procedures.
• Ability to analyze routine operational and procedural problems and recommend practical solutions.
• Ability to organize and prioritize multiple assignments and meet established deadlines.
• Strong written and verbal communication skills.
• Ability to provide effective customer service and maintain positive working relationships with faculty, staff, students, and external partners.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Working knowledge of Microsoft Office applications, including Excel and Word.
• Ability to learn and utilize financial and travel management systems.
• Ability to prepare routine reports and maintain accurate records.
• Ability to work independently on standard assignments with general supervision.

Minimum Qualifications:

Entry to this classification requires a working knowledge of general administrative and operational practices and procedures. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative support experience.

The incumbent is expected to apply acquired knowledge and skills to perform standard administrative and analytical assignments related to the campus travel program.

Preferred Qualifications:

• Experience working in higher education or public sector environments.
• Experience using SAP Concur Travel & Expense or similar travel management systems.
• Familiarity with CSU travel policies and procedures.
• Experience supporting financial or accounts payable processes.
• Experience developing or delivering training and procedural guidance.
• Familiarity with PeopleSoft or other financial systems.
• Ability to adapt to changing technologies and operational needs.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three Supervisor  references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on July 7th, 2026.

Any inquiries about this recruitment can be directed to careers@humboldt.edu [careers@humboldt.edu] or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy [https://calstate.policystat.com/policy/9779821/latest/] and any questions you have may be submitted to hr@humboldt.edu [hr@humboldt.edu].

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code:  [1038] Publication Date:   [06/23/2026 ]