About The Company

Our client provides specialized advisory, engineering, and manufacturing services, partnering with organizations to deliver practical, results-driven solutions. They support clients throughout the project lifecycle, helping improve operational performance, drive innovation, and achieve strategic business objectives.

Position Overview

Reporting to the Manager of Project Management Office and Operations, our client is seeking a Procurement Specialist in Calgary, Alberta with 5+ years of practical experience in direct supply chain management. The ideal candidate will bring practical knowledge of a project support procurement process in a highly technical industry and its application to an agile growth company. This is a full-time employment opportunity, with the option for a contractor-based position if preferred.

Key Responsibilities

Compliance and Documentation

• Ensure compliance with the organization’s existing procurement process and provide actionable recommendations for improvement if deemed necessary.
• Employ lean and effective procurement systems.
• Maintain accurate records of purchases, contracts and supplier communications.

Planning

• Collaborate with the engineering team to understand purchasing requirements for active projects.
• Central point of contact for project material needs. Forecast demand for materials and create effective procurement plans.
• Monitor project materials inventory levels to prevent overstocking or shortages.

Supplier Management

• Research and identify reliable suppliers to meet the project materials needs.
• Evaluate supplier performance based on quality, cost, and delivery reliability.
• Negotiate contracts and pricing to secure favorable terms.
• Maintain accurate database of suppliers.

Cost Control and Analysis

• Coordinate with engineering team to lead the bid process and organize bid evaluations.
• Analyze market trends to identify cost-savings opportunities.
• Compare quotes from multiple suppliers to ensure competitive pricing.
• Optimize purchasing budgets to align with project budget and schedule.

Order and Delivery Management

• Issue purchase orders and track the progress of deliveries.
• Support account management coordinating invoices, payments and expense capture in project systems.
• Ensure materials are received in the correct quantity and quality and distribute to the associated project (project location and dedicated shelves.)
• Resolve issues such as delays, defective products, incorrect shipments or returns.
• Organize and track all outgoing shipping coordinating with clients and logistics coordination teams.

Qualifications

• A degree in supply chain management.
• 1 to 5 years’ experience in procurement, warehousing and supply chain management preferred.
• Experience managing procurement of piping, equipment, structural assemblies, instruments, controls and electrical equipment.
• Experience in an industrial facility considered an asset.
• Ability to take initiative and drive actions to completion.
• Ability to establish and maintain positive vendor and project team relationships.
• Ability to perform effectively in a fast-paced work environment with multiple priorities and deadlines.
• Ability and initiative to develop procurement policies and procedures that support the needs of a growing organization.
• Exceptional organizational skills required.
• Strong interpersonal communication skills, both verbal and written.

Benefits

Our client offers a competitive and comprehensive benefits package designed to support the health and well-being of their employees.

Work Environment

This position is a combination office / workshop environment located in Calgary, Alberta. Any additional site-specific training and certifications required will be provided.

If interested, please send your resume directly to info@setadvisorsinc.com. Please ensure to state job title of interest in the subject line of your email.