Location: Plateau Mont Royal (Montreal)

An exciting opportunity within an organization committed to mental health and social housing.

Our client, Maison Ste Dominique, has entrusted us with the exclusive mandate to recruit a Finance and Administration Coordinator, reporting to the General Management.

In this key position, you will play a central and motivating role in coordinating the financial and administrative activities within the organization. You will actively contribute to the smooth operation of the activities, provide daily support to teams, and participate in structuring, optimizing, and continuously improving internal processes.

The client offers attractive benefits and a 35-hour work week. The position can be hybrid or in-person, depending on the preference of the selected candidate, with an emphasis on achieving a harmonious balance between flexibility and collaboration. This opportunity is set in a supportive and human-scale work environment where trust, autonomy, and the contribution of ideas are fully valued.

Submit your application now!

Main Responsibilities:

Financial and Strategic Management

-       Develop, monitor, and analyze the organization’s annual and monthly budgets, including budgets funded from multiple funding sources;

-       Perform budget analyses, variance monitoring, and make recommendations to management;

-       Prepare financial and budget monitoring reports for senior management and the Board of Directors;

-       Implement and maintain financial and administrative control mechanisms to ensure sound fund management;

-       Act as a financial resource person for the external accounting firm and collaborate in the year-end closing process (without performing bookkeeping or audits);

-       Support senior management and the Board of Directors in strategic financial decision-making.

Funding

-       Monitor the administrative and financial aspects of subsidized projects;

-       Prepare financial reports in accordance with the funders’ requirements;

-       Identify, analyze, and recommend funding opportunities aligned with the organization’s mission;

-       Write and submit grant applications in collaboration with internal stakeholders;

-       Follow up on funding related to social housing, particularly with the SHQ, OMHM, and other funders.

Administrative Management and Team Support

-       Train, support, and guide internal teams in the application of financial and administrative processes, and in establishing good accountability practices;

-       Supervise and guide a small team, promoting efficiency and collaboration;

-       Manage accounts payable and receivable, including payment follow-ups and collections;

-       Collaborate with General Management to monitor budgets related to property maintenance and development;

-       Manage and optimize the organization’s material and technological resources;

-       Perform any other tasks related to the position.

Conditions and Benefits:

-       Collective insurance after three months;

-       Employee Assistance Program (EAP);

-       Group RRSP after one year;

-       Four weeks of vacation upon hiring;

-       Thirteen flexible days off;

-       Hybrid or in-person work mode, depending on the candidate’s preferences.

Desired Profile:

-       Bachelor’s degree in administration, finance, or a related field, or DEC with several years of relevant experience in the field;

-       Ability to establish and improve financial and administrative mechanisms;

-       Preferred experience in managing SHQ agreements and subsidized rents;

-       Experience in team supervision and coordination;

-       Excellent command of French, both oral and written;

-       Experience in the non-profit sector (asset);

-       Mastery of the full accounting cycle (asset);

-       Knowledge of the community or social housing sector (asset).

Salary: Between $36.55 and $49.45 per hour, depending on experience
Schedule: Day shift, 35 hours per week
Status: Permanent

To apply, please send your resume and cover letter to Isabelle Beaucage at the following email address: ibeaucage@bedardressources.com