Adjoint Personnel Et Aux Opérations De Bureau / Personal & Office Support Assistant Jobs in Montreal, Quebec, Canada
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Montreal, Quebec, Canada
Administrative and Operations Coordinator #555
Top Benefits
About the role
We are seeking an organized, autonomous, and proactive Administrative and Operations Coordinator to support our daily operations and help optimize our business processes.
The successful candidate will play a key role in workflow management, communication with our partners (clients, suppliers, and sales team), and coordination with international production teams.
Key Responsibilities
- Support the Founder with administrative tasks, monitor ongoing files, and assist in managing priorities and communications efficiently.
- Manage email communications with clients, suppliers, and the sales team.
- Coordinate and structure workflows to ensure operational efficiency.
- Attend meetings and take clear, organized notes.
- Act as the liaison with production teams and ensure proper follow-up.
- Track project progress and ensure deadlines are met.
- Recommend process improvements, particularly through the use of artificial intelligence tools.
- Organize and prioritize tasks across various departments.
- Monitor orders, delivery timelines, and shipments.
- Coordinate multiple projects and files simultaneously.
- Assist with the integration of AI solutions into daily operations.
- Manage import and export logistics activities.
- Perform any other related duties associated with the position.
Benefits
- Key role with a direct impact on the company’s efficiency and success.
- Collaborative and growing work environment.
- Opportunity to work with modern AI tools and process optimization technologies.
- Training on AI tools provided.
Requirements
- Minimum of 5 years of experience in a similar role.
- Excellent organizational skills and strong ability to prioritize.
- Ability to structure and optimize processes.
- Self-motivated and highly independent.
- Excellent written communication skills.
- Comfortable managing multiple stakeholders.
- Experience with, or strong interest in, using AI tools to improve productivity and workflows.
- Proactive and solution-oriented mindset.
- Bilingual in French and English, required to communicate with English-speaking clients (approximately 30% of the time).
Salary: $52,000 to $65,000 per year, depending on experience
Schedule: 37 hours per week (day shift)
Status: Long-term position
How to Apply : Interested in this opportunity? Send your application to Guillaume Durocher at gdurocher@bedardressources.com.
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About Bédard Ressources Humaines
Bédard RH est une agence de placement et de recrutement qui aide les candidats à valoriser leur candidature et à atteindre leurs objectifs de carrière. Avec plus de 25 ans d'expérience, l'entreprise se spécialise dans le recrutement temporaire, permanent et international, tout en offrant des services de ressources humaines et d'impartition adaptés aux besoins des entreprises.