Coordonnateur Administratif / Administrative Coordinator Jobs in Montreal, Quebec
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Montreal, Quebec
Property Management Coordinator #247
Top Benefits
About the role
Do you want to combine your strong organizational skills with the fast-moving world of real estate? If you enjoy juggling multiple files while ensuring smooth operations and strong client satisfaction, this opportunity is for you!
Our partner, a well-established company with over 40 years of experience in real estate management, development, and consulting, is seeking a Real Estate Property Management Coordinator to support the operations of its property portfolio, including commercial, institutional, and residential buildings.
Reporting directly to senior management, you will act as the central point of contact between tenants, vendors, and internal teams, ensuring the administrative and operational follow-up of all properties. You will also contribute to the preparation and updating of leases, documents, and agreements, while ensuring clear and efficient communication between all stakeholders.
Main responsibilities:
- Manage incoming calls and requests from tenants and real estate partners, ensuring timely follow-up of inquiries
- Maintain accurate and up-to-date property, tenant, and client records
- Prepare, issue, and track purchase orders related to property operations and maintenance
- Draft reports, meeting notes, and administrative communications
- Support the preparation of real estate documents (leases, contracts, agreements)
- Coordinate maintenance, repair, and inspection work with external contractors
- Participate in the coordination of renovation and construction projects
- Liaise with municipal and government authorities for required follow-ups
- Ensure compliance of documents, processes, and property files
What’s in it for you?
- Competitive salary based on experience
- Vacation bank and paid time off
- Wellness allowance to support your personal well-being
- Bright, spacious office with a well-equipped kitchen
- Easily accessible location by public transit
- Free parking with reserved space
- Collaborative and positive work environment
- Opportunities for professional growth in the real estate industry
Requirements:
- Diploma in administration, office support, accounting, or related field
- 3–5 years of experience in administration, coordination, or file management, ideally in real estate or a related industry
- Strong organizational skills and ability to prioritize effectively
- Excellent communication and client service skills with tenants, partners, and internal teams
- Experience with property management software HOPEM
- Proficiency in Microsoft Office 365
- Fluency in French (spoken and written); functional English (approx. 25% of communication with clients and suppliers)
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About Bédard Ressources Humaines
Bédard RH est une agence de placement et de recrutement qui aide les candidats à valoriser leur candidature et à atteindre leurs objectifs de carrière. Avec plus de 25 ans d'expérience, l'entreprise se spécialise dans le recrutement temporaire, permanent et international, tout en offrant des services de ressources humaines et d'impartition adaptés aux besoins des entreprises.