Payroll & Benefits Administrator Jobs in Ottawa, Ontario, Canada
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Ottawa, Ontario, Canada
Payroll & Benefits Administrator
About the role
Position | Location: Payroll and Benefits Administrator, Calgary (Hybrid)
The Opportunity
We’re looking for a Payroll and Benefits Administrator who brings a strong sense of care for people, a commitment to accuracy, and a mindset focused on continuous improvement. Reporting to the Director, Human Resources. This role plays an important part in supporting our people and shaping their day-to-day experience at Trace. You’ll be a trusted resource for employees and leaders, ensuring payroll and benefits processes run smoothly while also identifying ways to improve them. This is a great opportunity for someone who enjoys building their career, is curious and motivated to keep learning, and takes pride in contributing to something bigger than their day-to-day tasks. Your work will directly support our people and help strengthen how we operate as a company.
Responsibilities
Payroll & Benefits Administration Process biweekly full-cycle payroll (hourly and salaried) for all Trace divisions. Administer employee group benefits programs, including enrollments, changes, billing, and terminations. Provide clear, timely support to employees and supervisors on payroll and benefits matters.
Employee Support and Experience
Deliver timesheet and benefits orientations to new employees. Support a positive employee experience through a responsive and helpful service-oriented approach. Manage disability claims (STD/LTD) and liaise with providers, employees and supervisors.
Compliance and Reporting
Complete year-end payroll processing activities Complete WCB premium reporting and related administration. Ensure compliance with payroll legislation and internal practices.
Process Improvement
Identify opportunities to improve payroll and benefit processes Contribute to building more efficient, consistent and scalable ways of working. Support documentation and continuous improvement across payroll and benefits.
About You and Your Qualifications
Payroll Compliance Practitioner (PCP) designation (or equivalent experience). Minimum 3 years full-cycle payroll experience. Experience with benefits administration and disability claims management. Experience processing payroll across multiple provinces, with a strong understanding of CRA requirements and provincial employment standards. Experience with WCB reporting. Experience with Dayforce (Payroll) and Vantagepoint (Time Entry) is an asset.
Your Approach
You genuinely care about people and approach your work with empathy and respect. You bring strong attention to detail and take pride in getting things right. You are organized and able to manage multiple priorities and deadlines. You communicate clearly and build trust through responsiveness and follow-through. You are curious and motivated to continuously improve how work gets done. You are interested in growing your skills and building your career over time.
Why Trace
We genuinely care about you and put our people first. Our total rewards approach recognizes more than just salary, with meaningful benefits, flexibility, and opportunities to grow. A culture of positivity, empowerment, empathy, trust, and teamwork. You can “choose your own adventure” and grow your career with us. Opportunities to contribute, improve processes, and make a real impact. A flexible employee ownership program where shareholders help shape the business.
For further information or to apply
Please visit traceassociates.ca/careers to submit your cover letter and resume to position number CAN-AB-CAL-0300-27. We look forward to seeing your personality shine through in your cover letter. We thank all those who apply; however, only those selected for interviews will be contacted.
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About Trace Associates Inc.
Trace Associates Inc. (Trace) is an experienced and leading firm in providing environmental consulting services to upstream oil and gas, mining, real estate, and development clients throughout western and northern Canada. We possess an energetic team of professionals capable of managing and efficiently completing all types of projects. We take pride in our enthusiasm, focus on safety, and client responsiveness.
Trace values its employees and provides a rewarding, collaborative, and secure working environment, where team members possess the opportunity to work on projects with renowned clients, take ownership in the company, and grow and develop their careers and skill sets within the firm. As we grow, our goal is to ensure that the majority of our team is included in the ownership of our firm.