Working Title: Administrative Operations Analyst - Management Analyst 1

Job Class: Management Analyst 1

Agency: Health Department

Job ID: 95119 Location: St. Paul Telework Eligible: Yes Full/Part Time: Full-Time Regular/Temporary: Temporary - Anticipated to last through 11/30/2027. Who May Apply: Open to all qualified job seekers Date Posted: 06/26/2026 Closing Date: 07/09/2026 Hiring Agency: Health Department Division/Unit: Office of African American Health / Division Director Staff Work Shift/Work Hours: Day Shift / 8 a.m. - 4:30 p.m. Days of Work: Monday - Friday Travel Required: Yes - Up to 25% of the time Salary Range: $23.98 - $34.69 / hourly; $50,070 - $72,432 / annually Classified Status: Unclassified Bargaining Unit/Union: 214 - MN Association of Professional Employees/MAPE End Date: 11/30/2027 FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Administrative Operations Analyst provides professional administrative systems analysis, operational coordination, office management, and business process improvement support for the Office of African American Health (OAAH). This position serves as the primary coordinator of office operations and administrative systems. This role is responsible for developing and implementing standard operating procedures, documenting and visualizing work processes, analyzing and enhancing office workflows, implementing and maintaining administrative systems, providing administrative coordination, managing records and information systems, administrative project management and transition planning.

The Administrative Operations Analyst evaluates administrative processes, identifies operational improvements, manages operations and administrative procedures, develops guidance to support the continuity of OAAH operations, and coordinates office-wide administrative initiatives to improve efficiency, effectiveness, accountability, consistency, and compliance. This position supports the OAAH Director and staff by ensuring administrative systems and processes are organized, documented, customer-focused, and aligned with Minnesota Department of Health (MDH) policies and procedures.

This position is temporary in nature and can be ended at any time. The anticipated end date is 11/30/2027.

In accordance with HR/LR Policy #1422 Telework, this position is eligible for up to 50% telework for applicants who live in Minnesota or in a bordering state within 50 miles of the assigned work location. Candidates residing outside of Minnesota further than 50 miles of the assigned work location at the time of application must be able to relocate to Minnesota within 30 days of their start date. The telework policy may exempt employees who live more than 50 miles from their primary work location from the 50% in-office requirement, depending on job requirements, helping the State of Minnesota access top talent across the state.

MDH relies heavily on grant funding, in addition to state appropriated dollars. As an agency, we continually monitor funding levels and navigate some degree of uncertainty related to grant cycles and the impact of the grant funding on program priorities.

This position is currently funded and approved to be filled. While the position is funded at this time, future funding is dependent on the continuation of our funding sources. The Minnesota Department of Health works proactively to sustain programs and maintain our workforce, to avoid reductions in force to the very best of our ability. In the event of a loss of funding resulting in a necessary workforce reduction, that process is governed by our collective bargaining agreements and compensation plans.

Minimum Qualifications

One (1) year of experience in administrative operations, office management, business process improvement, project coordination, records managements, organizational administration or another closely related field. Experience must include the following:

Experience developing procedures, manuals, and/or workflow documents. Experience in records management and/or document control practices.

Minimum Qualifications To Be Assessed At Interview

Knowledge of office management and business operations best practices. Knowledge of administrative analysis and process improvement methods. Proficiency with Microsoft Office Suite, including Outlook, Teams, PowerPoint and Excel, SharePoint, WebEx and related software. Ability to maintain confidentiality. Ability to analyze operational processes and recommend improvements.

Degree Equivalencies

A related master’s degree may substitute for eighteen (18) months of experience; a related bachelor’s degree may substitute for twelve (12) months of experience; and a related associate’s degree may substitute for six (6) months of experience.

Preferred Qualifications

Experience coordinating projects. Experience establishing and maintaining effective working relationships with a variety of stakeholders. Strong organizational and customer service skills.

Additional Requirements

This position requires successful completion of a background check and employment reference check. This employment does not require a valid driver’s license, but it does demand travel, which the candidate will be responsible for meeting. Under U.S. Citizen and Immigration Services regulations, the successful candidate must be able to accept work in the U.S. by the day employment begins. This agency is unable to offer H-1B sponsorship.

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Katelyn Rigdon at katelyn.rigdon@state.mn.us or 651-539-3036.

If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at health.hr.ada@state.mn.us.

About Health Department

Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your Benefits May Include

Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support To Help You Reach Your Career Goals

Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) For Work/life Support

A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.