Facilities Coordinator Jobs in Toronto, ON
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Toronto, ON
About the role
Senior Field Representative, Facilities
Ricoh is currently looking for career-oriented individual to coordinate on a daily basis with outside contractors and in-house services performing a wide variety of tasks related to the maintenance and operation of the building grounds. The Facilities Coordinator with perform a variety of duties to support the building and Division's daily operations such as office services including mail, courier, duplication and security.
RESPONSIBLILTIES
- Schedule and assign work requests for outside contractors and in-house services, and oversee completion of assigned projects and services i.e., electrical, voice/data cabin, plumbing, waste disposal, recycling, repairs, painting, carpet cleaning etc
- Administrative support for training on alarm system activation/ deactivation for new hires
- Maintain a database of service vendors, contracts and invoices paid
- Ensure janitorial services in the building meet quality standards
- Liaise with building security company to ensure the reliability of the building alarm system
- May be required to attend to security alarms after hours
- Issue, activate and deactivate swipe cards as necessary
- Report building maintenance issues i.e., plumbing, electrical to the Maintenance Department
- Monitor the use of kitchen supplies and maintain kitchen equipment/appliances
- Respond to a variety of Client requests: cut office/cabinet keys, hang cabinets, order beverages for meetings etc.
- Coordination of office moves and review and change of floor plans. Work with applicable vendors to manage office moves and order of furniture
- Coordinate small construction projects i.e., conversion of conference room to office
- Respond to requests from the Division to order new office furniture, repairs and modifications of existing furniture. Coordinate office space reconfiguration. Maintain and inventory of used office furniture for the Division, making it available for other use
- Design, develop and document processes and procedures specific to support Clients environment
- Monthly SLA and metric reporting
- Deliver agreed levels of service (as defined in customer SLA)
QUALIFICATIONS
EDUCATION & EXPERIENCE:
- Industry related training
- Post-secondary diploma is required
- Minimum 2 years of experience in roles with similar responsibility, scope and skills
- Previous service, support, technical or operational experience with customers
SKILLS:
- Excellent interpersonal skills with the ability to quickly develop business relationships
- Strong self-motivation to drive results
- Excellent communication skills both verbal and written
- Effective use of Microsoft Office
- Ability to lift 30+lbs. as necessary
- Valid driver's license
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About Ricoh
For more than 50 years, the PFU group of companies ("PFU") has been developing technologies to accelerate digital transformation for organizations around the world—including our state-of-the-art fi Series and ScanSnap document scanners.
PFU Limited was founded in 1960, and our joint-venture roots weave back to 1973 when we joined PANAFACOM, a consortium of companies including Fujitsu and Panasonic that developed the first minicomputers. Years later, in 1987, USAC Denshi and PANAFACOM merged to establish PFU Limited (PANAFACOM, USAC). In 1983, PFU Limited launched its first document scanner.
PFU has been committed to manufacturing and supporting digital transformation-focused products for our customers and partners for decades. From introducing the first flatbed scanner to building the best-selling fi-7160, our innovative spirit and solution-forward technologies have helped us achieve and maintain our top spot as a leader in document scanners.
In 2022, we joined the Ricoh Group of companies and changed our name from Fujitsu Document Scanners to Ricoh Document Scanners. Besides the change in branding, our customers and partners can expect the same level of excellence, quality, and reliability. The R&D, manufacturing, sales, marketing, and services that our customers and partners know and trust will stay exactly the same.
We are dedicated to bringing best-in-class consumer and enterprise document scanners to organizations everywhere, helping them move forward in a more connected, sustainable world.