Objective: The Accounts Receivable Administrator ensures clients are properly invoiced for products and services. They ensure invoices are sent out in a timely manner, verify and record transactions and resolve account discrepancies.

Reports to: Senior Accountant

Direct Reports: None

Location: Corporate

Main Responsibilities

• Communicate with internal/external customers regarding credit accounts.
• Manage incoming accounts receivables inbox.
• Follow up on open jobs so invoices can be sent out.
• Verify invoice amounts against purchase orders and/or signed contracts.
• Generate, modify, and submit invoices.
• Gather and submit additional documents with invoices as per client’s requirements (WCB information, safety sheets).
• Apply incoming payments to the correct credit accounts.
• Collect incoming cheques and reconcile with bank accounts.
• Inform Design Consultants when payments are received from non-credit customers so jobs can be released.
• Assist with preparation of month end working papers.
• Daily bank reconciliations and cash updates.
• Weekly Order reporting.
• Investigate variances on customer payments and account balances.

Skills and Abilities

• Attention to detail and high degree of accuracy.
• Excellent communication skills and able to work effectively in a team environment.
• Strong computer skills with proficiency in Microsoft Office.
• An organized mindset and proven ability to deal with competing deadlines.
• Strong customer service skills.
• An inquisitive mindset, able to dig into information to find opportunities for improvement.
• The ability to calculate and manage accounting figures.
• Basic understanding of accounting principles.
• Willingness to work a flexible schedule.
• Experience in Microsoft Dynamics or 2020 Insights is an asset.

We have

• Training, development & career progression 
• Competitive benefits plan 
• Employee Assistance Program
• DPSP matching program 
• Employee discounts 
• An inclusive company culture 
• Discounted Corporate Leisure Card Program