Registry Specialist – Corporate & Due Diligence Services

Downtown Toronto | Full-Time | In-Office

Centro Legal Works Inc. is a Toronto-based search firm providing corporate registry searches, filings, and due diligence services to law firms, financial institutions, and businesses across Canada. Known for our speed, accuracy, and personalized approach, we’ve built long-standing client relationships by delivering reliable, full-service support — because at Centro, Service Matters.

We are a small, dynamic, and collaborative team seeking a Registry Specialist to join our operations. Reporting to the Manager of Corporate Services and working closely with senior leadership, the successful candidate will play an important role in supporting client search and filing requests across multiple jurisdictions. The ideal candidate is detail-oriented, proactive, and committed to delivering exceptional service in a fast-paced professional environment.

Primary Responsibilities

• Serve as a key point of contact for clients requesting corporate and due diligence searches across Ontario and Canada, including: – Corporate searches (Profile Reports, Certificates of Status / Good Standing, etc.) – Due diligence searches (PPSA, Bank Act, Litigation, Bankruptcy, Writs of Execution)
• Conduct Superior Court searches across Ontario and nationally, preparing clear and concise summary reports for clients.
• Prepare, review, and submit Personal Property Security Act (PPSA) registrations.
• Liaise with registries, government offices, and search agents across Canada to coordinate due diligence requests.
• Assist with Ontario corporate filings including incorporations, initial returns, notices of change, and annual returns.
• Support general operational and administrative tasks including document management, scanning, and data entry.

Required Education, Skills & Experience

• Post-secondary education in Law Clerk, Legal Assistant, Paralegal studies, or a related legal discipline.
• Experience in a search house, law firm, registry services provider, or similar legal environment is an asset but not required.
• Familiarity with corporate registries, civil litigation searches, or due diligence processes is beneficial.
• Working knowledge of the OBCA, CBCA, PPSA, Superior Courts, and Ontario Business Registry (OBR) is considered an asset.
• Strong proficiency with Microsoft Office, Adobe, and web-based applications; ability to efficiently navigate multiple online databases.
• Excellent organizational and time-management skills with the ability to manage high volumes of work while maintaining accuracy.
• Ability to work in a fast-paced environment with competing priorities and tight deadlines.
• Tech-forward mindset with a willingness to learn new systems and improve internal workflows.
• Professional, positive, and self-motivated, with the ability to work both independently and collaboratively.
• Demonstrates a high level of accuracy, accountability, and ownership when handling detailed, client-sensitive information.

Additional Details

• Monday to Friday | 8-hour shift
• In-office position*
• Casual work environment
• Bonus pay opportunities

*Work-from-Home Eligibility: This role begins as an in-office position to ensure comprehensive training and team integration. After training is successfully completed and performance expectations are consistently met, employees may become eligible to participate in Centro's Work-from-Home Program, subject to business needs and company policy.

Why Join Centro? Centro Legal Works is a trusted partner to law firms and businesses across Canada. Our team plays an essential role in helping clients navigate corporate registries and due diligence processes efficiently. By joining Centro, you will become part of a collaborative team where your work directly contributes to the service and reliability our clients depend on every day.