Manage Project Billing, Collections, and Financial Coordination for Specialty Architectural Projects

Job Overview

Company: Bravura Architectural Products Location: Whitby, ON Employment Type: Full-Time Work Location: In Person Salary: $70,000–$75,000+ CAD per year, based on experience Project Scope: Construction: Commercial, Industrial, Government / Federal Required Licenses / Certifications: None required

The Opportunity

Bravura Architectural Products is seeking a highly organized Accounts Receivable & Project Billing Specialist with experience in construction billing, milestone-based invoicing, and project-based financial coordination.

This role is not basic invoice entry. The right person will understand how billing connects to project milestones, contract terms, customer payment status, vendor payments, material releases, holdbacks, change orders, and cash flow. You will work closely with internal teams, project managers, clients, and vendors to keep billing accurate, collections moving, and financial records current.

The ideal candidate is disciplined, detail-oriented, proactive, and comfortable taking ownership of billing activity across multiple active projects.

How You Will Make An Impact

Execute full-cycle accounts receivable and project-based billing. Generate and track invoices in alignment with contract terms, project milestones, billing deadlines, and project status. Monitor aging reports and perform consistent, professional follow-up on outstanding balances. Maintain detailed, accurate, and up-to-date notes on billing activity, client communication, follow-up items, and account status. Respond to frequent and time-sensitive invoicing questions with clarity and accuracy. Track project deadlines to ensure timely and accurate billing. Review project details in QuickBooks Desktop, Excel, Wrike, and internal documentation before issuing invoices. Collaborate internally to gather billing and payment details needed for material releases, product ordering, and vendor payment timing. Coordinate with project managers, office staff, vendors, and clients to resolve billing discrepancies. Communicate professionally and confidently with clients regarding outstanding invoices, disputed payments, or milestone billing questions. Support accurate cash-flow visibility by keeping billing records current and organized. Identify workflow improvements that improve billing accuracy, follow-up, documentation, and financial control.

Required Qualifications & Experience

Demonstrated experience with construction billing and milestone-based invoicing. Strong understanding of accounts receivable processes and accounting principles. Experience with QuickBooks Desktop. High level of accuracy in data entry and financial recordkeeping. Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities. Strong written and verbal communication skills. Professional, direct, and confident communication style. Comfortable calling clients to collect payment or clarify disputed invoices. Proactive, self-directed, and solution-oriented mindset. Ability to maintain structure, consistency, and accountability in a high-volume project environment. Ability to investigate project details independently before escalating questions.

Preferred Qualifications & Experience

Experience with construction billing platforms such as Textura, Procore, GC Pay, or similar software. Experience with Wrike or another project management platform. Experience in construction, architectural products, specialty trades, manufacturing, industrial services, or another project-based environment. Understanding of holdbacks, change orders, subcontractor/vendor billing, progress billing, and customer payment schedules. Experience coordinating billing or payment timing across internal teams, vendors, and customers.

What We’re Looking For

Bravura is looking for a disciplined and detail-oriented professional who takes ownership of billing, keeps records consistently current, and follows through on open items.

The ideal candidate is comfortable working cross-functionally, communicating with clients, and managing billing within a fast-moving project-based environment. This person should understand what they are invoicing for, not simply enter invoice data. They should be able to connect billing to project status, materials, milestones, deadlines, and completion details.

Success in this role requires ownership, accuracy, organization, follow-through, and the ability to find information before asking others to solve the problem.

Compensation & Benefits

$70,000–$75,000+ CAD per year, based on experience. Bi-weekly pay cycle. Dental care. Extended health care. Company-provided computer and phone. Company events, including team lunches and holiday gatherings.

About Us

Bravura Architectural Products operates in a niche specialty market, supporting commercial, industrial, and government projects across Ontario and the GTA. The company provides high-end architectural product solutions where accuracy, timing, coordination, and client communication are critical.

Learn more at www.bapgroup.ca.

Bravura Architectural Products is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.