Administrative Assistant 3 Jobs in Winnipeg, Manitoba, Canada
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Winnipeg, Manitoba, Canada
Administrative Assistant 3 - Physiotherapy Services
About the role
Requisition ID: 406704
Position Number: 20009267
Posting End Date: July 17, 2026
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre
Department / Unit: Rehab Physiotherapy
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date - End Date: 08/24/2026 - 08/24/2027
Reason for Term: Maternity Leave
FTE: 1.00
Anticipated Shift: Days;Evenings;Weekends
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
Under the general supervision of the Manager, Health Services, the incumbent is responsible for the effective andefficient provision of administrative and secretarial support to the Physiotherapy Department.
Duties include:
Assisting the Manager of Health Services with administrative functions and establishing priorities. Assisting the Manager with the ongoing monitoring and analysis of operating budgets and expenditures. Assisting the Manager of Health Services in dealing with confidential Human Resources and Finance related information and tasks. Payroll entries in ESP and SAP for the relevant departments. Coordinating meetings, attending and recording minutes. Designing, formatting, collating, entering and compiling statistics and generating reports for the Manager, Health Services. Supervising the secretarial component of the Rehab Assistants by; establishing work procedures, monitoring effective and timely management of assigned duties and follow-up. Acting as a liaison between the Physiotherapy Department and the other HSC departments, government agencies and external organizations as delegated by the Manager, Health Services.
Experience
3 years previous experience in a senior secretarial position requiring considerable communication with staff at all levels in the organization.
Education (Degree/Diploma/Certificate)
Complete high school education, Manitoba Standards, required. Successful completion of a recognized secretarial training program required. Certificate courses in supervision/administration/management preferred. A combination of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications And Skills
Typing 65-70 wpm. Medical terminology required. Demonstrated proficiency in the use of Microsoft Office (Word, Access, Excel, PowerPoint and Outlook) required. Proficiency in the Workforce ESP (ESP) timekeeping system and SAP required. Proficiency in the Electronic Patient Record (EPR) system preferred. Must have excellent English communication skills (written and verbal) and strong interpersonal skills. Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
Physical Requirements
Frequent interruptions, noise, and frequent review/revision of workload priorities. Contact with staff, patients and public.
This term position may end earlier as outlined in your employee handbook.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
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About Shared Health-Soins Communs
Shared Health was founded in values that celebrate the diversity of our province and pursue equity of access to health services for all Manitobans by bringing together clinical experts from across the province to deliver a patient-centred, accessible and responsive health system.
We work collaboratively with regional health authorities, service delivery organizations and communities to ensure the health care needs of Manitobans are met compassionately, effectively and as close to home as possible. Shared Health’s scope and services continue to evolve as part of Manitoba’s broader health system transformation.
We are committed to ongoing innovation in delivering health care services and recruiting, developing, and retaining dedicated employees. As health care providers, it is essential to understand and acknowledge that people experience and access health care in different ways. Shared Health strives to create inclusive environments that welcome and value the diversity of all Manitobans.
As a health system, we deliver services to diverse patient populations on the original lands of First Nations and Inuit peoples, and on the homeland of the Métis Nation. This acknowledgement is an important part of our continued efforts to identify, develop and implement culturally safe environments, practices and health-care services.
Respect for every individual, accountability, value and continuous improvement and learning are four pillars guiding Manitoba’s Quality and Learning Framework. A deep and ongoing commitment to this framework and its principles are key to creating a health care environment that is free of judgement, equally safe and inclusive.
To find out more visit sharedhealthmb.ca/careers/ or https://healthcareersmanitoba.ca/.
This page is intended for informational purposes only. We do not provide clinical advice. Account not monitored 24/7. Emergency: Dial 911 or go to the emergency department.