Office reception clerk

Job summary

The role involves managing the front desk by greeting visitors, operating the telephone system, and providing general customer service. Additional duties include performing clerical tasks, data entry, basic bookkeeping, and maintaining office records.

Job details

Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year Experience: 5 years or more or equivalent experience Tasks Greet people and direct them to contacts or service areas Operate switchboard or telephone system Order office supplies Record and relay information Schedule and confirm appointments Send invoices Maintain work records and logs Receive and issue payments Perform clerical duties, such as filing and sorting and distributing mail Answer telephone and relay telephone calls and messages Perform data entry Provide customer service Perform basic bookkeeping tasks Computer and technology knowledge Accounting software Electronic mail MS Excel MS Outlook MS Word Work conditions and physical capabilities Fast-paced environment Work under pressure Repetitive tasks Attention to detail Personal suitability Excellent oral communication Organized Reliability Team player Ability to multitask Time management Screening questions Are you available to start on the date listed in the job posting? Do you have experience working in this field? Do you meet the language requirements listed in the job posting for the position (English or French)? Employment terms options Day Work Term: Permanent Work Language: English or French Hours: 40 hours per week

What you’ll do

The role involves managing the front desk by greeting visitors, operating the telephone system, and providing general customer service. Additional duties include performing clerical tasks, data entry, basic bookkeeping, and maintaining office records.

Requirements

Candidates must have a non-university certificate or diploma and at least 5 years of relevant experience. Proficiency in MS Office and accounting software is required, along with strong organizational and communication skills.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Appointment Scheduling · Preferred
• Organization · Preferred
• Multitasking · Preferred
• Data entry · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Switchboard Operation
• Office Supplies Management
• Appointment Scheduling
• Invoicing
• Clerical Duties
• Data Entry
• Customer Service
• Basic Bookkeeping
• Accounting Software
• MS Excel
• MS Outlook
• MS Word
• Oral Communication
• Time Management
• Multitasking
• Organization

Job areas

• Administrative
• Customer Service & Support
• Finance & Accounting