Payroll Administrator

Job summary

The Payroll Administrator will manage full-cycle semi-monthly payroll for US and Canadian operations while ensuring compliance with government legislation. Responsibilities include maintaining payroll data, preparing reports, and reconciling general ledger accounts.

Job details

JOB DESCRIPTION: PAYROLL ADMINISTRATOR Jonas Software – Corporate Our international company is a leader in the software industry. We offer a competitive compensation with great benefits. We currently have an opportunity for a payroll administrator that is fully competent in Canadian payroll administration and has a background in US payroll administration. Reporting to the Payroll Supervisor, the successful candidate for the Payroll Administrator position will have outstanding time management skills, the ability to stay organized in a fast paced environment and be customer focused while trying to meet tight deadlines by setting priorities effectively. Compensation & Role Details: Expected Salary Range: The expected base salary range for this role is between $65,000 – $70,000 CAD , depending on experience and qualifications Role Type: Backfill AI Disclosure: AI may be used during the hiring process. JOB RESPONSIBILITIES: * Administer full cycle semi-monthly payrolls for US and Canada * Preparing reports on Report Writer * Respond effectively to requests payroll information by government agencies and auditors * Work effectively with various departments to provide solutions and follow-up using well developed problem solving skills * Accurately maintain payroll data including, but not limited, to information related to employee new hires, terminations, commissions, expenses, benefits, 401K’s and RRSP’s * Ensure compliance with government legislation (US and Canada) * Prepare and issue payroll remittances including quarterly American State returns, 401k, RRSP, Employee Share Ownership Plan * Process of Records of Employment; Workers’ Compensation returns, W2’s, T4’s and other payroll document under the supervision of the Payroll Supervisor * Complete posting and reconciliation of payroll general ledger accounts * Actively participate ongoing reporting including month-end and year-end activities JOB QUALIFICATIONS: * 3-5 years of active Canadian and US payroll processing experience within a fast paced environment of over 1500 employees * Preferable experience with ADP Pay at work Platform * Accounting and/or Payroll Diploma or commensurate experience preferred * A PCP and/or FPC certification is a definite asset * Knowledge of government compliance regulations in the US and Canada * A background in US Payroll administration that includes ACA knowledge, payroll administration; solid experience with 401K; overall experience in a company with over 50 employees is preferred * Experience with acquisitions is an asset * Ability to set priorities throughout the day, while also remaining customer focused * Highly organized with an eye for detail and sound filing skills; strong time management skills * Excellent written communication skills and listening skills * Demonstrated ability to maintain confidentiality at all times * Willingness to learn and the ability to learn on the fly * Experience with various technology platforms and software; payroll systems, MS Office with an advanced ability working with Excel; HRIS software experience BUSINESS UNIT: SCHEDULED WEEKLY HOURS: 37.5 NUMBER OF OPENINGS AVAILABLE: 1 WORKER TYPE: Regular MORE ABOUT JONAS SOFTWARE: Jonas Software is a leading provider of enterprise management software solutions, serving a wide range of vertical markets including hospitality, healthcare, construction, education, personal care, fitness, leisure, moving and legal services, to name a few. Within these markets, Jonas is comprised of over 65 distinct brands, each a respected leader in its domain. Jonas’ vision is to be the branded global leader across these verticals and to be recognized by customers and industry stakeholders as the trusted provider of “Software for Life.” We are committed to technology, product innovation, quality, and exceptional customer service. Jonas Software supports over 60,000 customers in more than 30 countries. We employ over 6,000 skilled professionals, including industry experts and technology specialists. Across our broader network, we support a global workforce of more than 30,000 employees. Headquartered in Canada, Jonas Software has a global footprint with offices around the world. We’re a 100% owned subsidiary of Constellation Software Inc., based in Toronto, publicly listed on the TSX (CSU.TO), and a member of the S&P/TSX 60 Index.

What you’ll do

The Payroll Administrator will manage full-cycle semi-monthly payroll for US and Canadian operations while ensuring compliance with government legislation. Responsibilities include maintaining payroll data, preparing reports, and reconciling general ledger accounts.

Requirements

Candidates must have 3-5 years of active Canadian and US payroll processing experience and strong proficiency in MS Office, particularly Excel. A payroll or accounting diploma and professional certifications like PCP or FPC are considered strong assets.

Benefits

• Competitive compensation
• 401k
• RRSP
• Employee Share Ownership Plan

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Compliance · Preferred
• Microsoft Excel · Preferred
• MS-Office · Preferred
• Reporting · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll administration
• Canadian payroll
• US payroll
• Time management
• Problem solving
• Data maintenance
• Compliance
• Reporting
• Reconciliation
• Excel
• MS Office
• HRIS
• Communication skills
• Attention to detail
• Confidentiality
• Report Writing
• Canadian Payroll
• Payroll Processing
• Payroll Systems
• Willingness To Learn
• Fundamental Payroll Certification (FPC)
• Microsoft Excel
• Accounting
• Auditing
• Customer Service
• Communication
• Human Resources Information System (HRIS)
• General Ledger
• Leadership
• Problem Solving
• JOnAS
• Listening Skills
• Project Management Software
• Personal Care
• Product Innovation
• Remittance
• Time Management
• Vertical Market
• Workers' Compensation
• Filing
• Payroll Administration

Job areas

• Finance & Accounting
• Human Resources
• Administrative
• Software
• Payroll Administrator
• Payroll Clerks
• Payroll and Timekeeping Clerks

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