Office Manager

Job summary

Manage financial administration, including vendor invoices, accounts receivable collections, project hold-backs, and coordination with the external bookkeeper. Organize office and fleet logistics, maintain workflows and compliance records, and support payroll, apprentice-hour reporting, employee benefits, and field teams.

Job details

We are hiring for a thriving, fast-paced electrical contracting company in Delta to find their next operational backbone. Our client has over 20 skilled technicians in the field and a tight-knit office crew. They live by a high-performance culture that values continuous learning, zero corporate stuffiness, and absolute accountability. They are looking for an energetic Office Manager who loves wearing multiple hats to keep their business running flawlessly. Key Responsibilities Financial Admin & Accounts (40%): Process vendor invoices in Procore, collaborate with the external bookkeeper using QuickBooks Online (QBO), manage accounts receivable collections, and track project hold-backs. Office & Fleet Logistics (30%): Keep tasks organized via Trello, track service vehicles and gas card usage, manage permits/licenses, and continuously update office workflows (SOPs). Team & Field Support (30%): Review daily field timesheets for payroll, track and submit trade apprentice hours to the ICBA, manage health benefits, and monitor WorkSafeBC (WCB) safety compliance. What You Bring Experience: 3+ years in office administration or bookkeeping. Experience in the construction, mechanical, or electrical trades is highly preferred. Tech Savvy: Strong comfort with QuickBooks Online (QBO), Trello, and Google Workspace. Familiarity with Procore or Trainual is a massive bonus. Personality: Proactive, highly organized, and full of positive energy. You enjoy a fast-paced environment and can confidently partner with a busy business owner to keep them on track. This a great opportunity for a go-getter. If you'd like to join a team that you enjoy spending time with, this opportunity is for you.

What you’ll do

Manage financial administration, including vendor invoices, accounts receivable collections, project hold-backs, and coordination with the external bookkeeper. Organize office and fleet logistics, maintain workflows and compliance records, and support payroll, apprentice-hour reporting, employee benefits, and field teams.

Requirements

Applicants should have at least three years of office administration or bookkeeping experience, preferably in construction or a related trade. Strong skills with QuickBooks Online, Trello, and Google Workspace are expected, along with proactive organization and the ability to support a busy business owner; Procore or Trainual familiarity is a bonus.

Listed skills

• Office Administration · Preferred
• Bookkeeping · Preferred
• Quickbooks Online · Preferred
• Google Workspace · Preferred
• Accounts receivable · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Bookkeeping
• QuickBooks Online
• Trello
• Google Workspace
• Procore
• Accounts Payable
• Accounts Receivable
• Invoice Processing
• Payroll Administration
• Timesheet Review
• Fleet Management
• Permit And License Management
• Standard Operating Procedures
• Benefits Administration
• WorkSafeBC Compliance

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting
• Construction
• Trades

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