administrative assistant

Overview Languages English Education Secondary (high) school graduation certificate Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Arrange and co-ordinate seminars, conferences, etc. Coordinate the flow of information within the team Open and distribute mail and other materials Train other workers Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Additional information Work conditions and physical capabilities Attention to detail Personal suitability Ability to multitask Flexibility Organized Team player Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Support for youths Participates in a government or community program or initiative that supports youth employment Offers on-the-job training tailored to youth Offers mentorship, coaching and/or networking opportunities for youth Provides awareness training to employees to create a welcoming work environment for youth

The role involves coordinating office operations, including scheduling appointments, managing information flow, and arranging seminars and travel. Additionally, the assistant is responsible for maintaining filing systems, handling correspondence, and greeting visitors.

Candidates must have a high school graduation certificate and between one to two years of experience. Personal suitability traits include being organized, flexible, and a team player with strong attention to detail.

• Inventory managementPreferred

Identified from the job description. Confirm important requirements above.

• Seminar Coordination
• Information Flow Management
• Meeting Minutes
• Office Procedures
• Appointment Scheduling
• Electronic Enquiries
• Data Compilation
• Inventory Management
• Travel Arrangement
• Filing Systems
• Proofreading
• Correspondence

• Administrative
• Finance & Accounting

Minimum education

High school

Minimum experience

0+ years

Apply by

Sep 5, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level