Project Coordinator

Job summary

Coordinate and track project correspondence, materials, equipment, schedules, subcontractors, and progress while supporting field operations and project management. Monitor project financial performance and delivery timelines, complete daily LEMS reporting, maintain client and stakeholder relationships, and identify process improvements.

Job details

Who We Are Kichton is the heavy civil entity within the Kichton Group of Companies, based in Northern Alberta. Kichton Construction LP commenced operations in 2019 to serve the Energy and Mining Industries. Since inception, KCLP has grown substantially, starting with 30 experienced team members in 2019, to now over 300 employees and more than 300 pieces of heavy equipment. The Role We are seeking two experienced Project Coordinators to work onsite to help our operation team manage work at Syncrude MLX and Suncor Basemine. The ideal candidate has 2-5 years of experience, preferably in a mining or oil sands setting. This position will be reporting to the Project Manager. The Project Coordinator is an integral part of Project Management team and will aid field and operations in the execution of projects. The role will coordinate and track correspondence, material, equipment, scheduling, subcontracts, and progress. Location/Job Details Rotation to be determined (2 x 2, 2 x 1, 24 x 4) 12 hours per day Onsite at Syncrude MLX/Suncor Basemine (North of Fort McMurray) Daily LOA or camp provided Contract until end of April 2027 with possibility of extension Noisy, dusty, remote environment working around heavy equipment Mostly computer-based office work. Some work outside required Compensation/Benefits $35.00 to $45.00 per hour with OT at 1.5 x the regular rate (bi-weekly pay). OT after 8 hours per day or 40 hours per week, whichever is greater. 9.6% Vacation and Statutory Holiday pay on all regular hours paid out bi-weekly. Extended health, dental, vision, travel and paramedical coverage after 90 days. Premiums are 50% employer paid. LTD, AD&D, life insurance and dependent life insurance after 90 days. $500/year health care spending account. Employee Assistance and Virtual Health Programs. RRSP/TFSA matching after 90 days. Company vehicle (on site access). Opportunities for growth. Responsibilities/Job Duties Ensure compliance with overall client requirements and specifications. Monitor the financial performance and delivery time of projects. Complete daily LEMS reporting. Code project financials to the appropriate cost code. Create and disseminate regular progress reports. Maintain and develop strong client relationships. Assist with the coordination of equipment and manpower throughout project life cycle. Regularly communicate and coordinate with various project stakeholders. Identify efficiencies or process improvement opportunities within project life cycle. Provide administrative support to the Project Management and Operations team. Other duties as required Education/Qualifications/Training 2 to 5 years’ experience in a Project Coordinator role or equivalent. Engineering degree or engineering-based diploma (CET) PMP, P.Eng Certification considered an asset Previous experience working in a heavy civil construction, earthworks or mining environment preferred Experience working in the AB oilsands preferred – used to rotational camp work Experience using B2W software considered an asset Good working knowledge of Microsoft Excel, Word, Project, Outlook, and One Drive required. Soft Skills Excellent written and verbal English communication skills Excellent time management abilities Excellent problem-solving skills Strong interpersonal skills – professionally, diplomatic and a good listener Able to manage change and work well under pressure Reliable and punctual

What you’ll do

Coordinate and track project correspondence, materials, equipment, schedules, subcontractors, and progress while supporting field operations and project management. Monitor project financial performance and delivery timelines, complete daily LEMS reporting, maintain client and stakeholder relationships, and identify process improvements.

Requirements

Candidates should have 2–5 years of project coordination experience or equivalent, with an engineering degree or engineering-based diploma; PMP or P.Eng certification is an asset. Heavy civil construction, earthworks, mining, or Alberta oil sands experience is preferred, along with proficiency in Microsoft Office tools and strong communication, time management, problem-solving, and interpersonal skills.

Benefits

• Daily Living Allowance or Camp Provided
• Overtime Pay at 1.5 Times the Regular Rate
• Vacation and Statutory Holiday Pay
• Extended Health Coverage
• Dental Coverage
• Vision Coverage
• Travel Coverage
• Paramedical Coverage
• Long-Term Disability Insurance
• Accidental Death and Dismemberment Insurance
• Life Insurance
• Dependent Life Insurance
• Health Care Spending Account
• Employee Assistance Program
• Virtual Health Programs
• RRSP/TFSA Matching
• Company Vehicle for On-Site Access
• Growth Opportunities

Listed skills

• Project Coordination · Preferred
• Client Relationship Management · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred
• OneDrive · Preferred
• Problem solving · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Project Scheduling
• Progress Reporting
• Financial Monitoring
• Cost Coding
• Equipment Coordination
• Manpower Coordination
• Stakeholder Communication
• Client Relationship Management
• Microsoft Excel
• Microsoft Word
• Microsoft Project
• Microsoft Outlook
• OneDrive
• Problem-Solving
• Time Management

Job areas

• Construction
• Management & Leadership
• Energy
• Engineering
• Administrative

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