Foundation Excavation Administrator

**Invoicing / Project Administrator - Foundation Excavation Division** Kidco is seeking a highly motivated individual to join our Foundations Excavation team as an **Invoicing / Project** **Administrator**. This position serves as the crucial link between the office and our field operations. The ideal candidate is a quick learner, enjoys a fast-paced work environment, and is extremely organized. **Your core responsibilities:** - Accurately review, validate timesheets and work activities from the worksites, and process invoicing - Coordinate with supervisors to ensure work activities are accurately coded and approved before submission - Invoice clients and update builder portals to ensure invoices match purchase orders - Track builder invoices and purchase orders and resolve discrepancies with clients. - Understand client-specific billing requirements, as each client has unique submission rules and approval processes - Creating and setting up jobs in HeavyJob tracking/costing software - Collecting, tracking, and inputting daily timesheets for subcontractors - Calling and scheduling utility locates for jobsites - Communicating and coordinating activities with multiple builders - Matching vendor invoices with delivery slips - During peak season, supporting grading and loaming projects, including assigning jobs to multiple crews, requesting surveys for jobs, keeping job lists organized and up to date **Our ideal candidate has:** - Strong attention to detail - Ability to identify, analyze, and resolve complex or unexpected challenges - Self-starter with the ability to work independently, prioritize and get things done - Previous experience in construction, particularly residential construction, is an asset - Exceptional time management and prioritization skills; this job moves quickly, and we need someone who can keep up - Has previous experience in administration or accounting and is adept at invoicing and managing vendor requirements - Excellent data entry abilities - Above average verbal and written communication skills - A team player who can work both independently and as part of a larger team - Post-secondary training in accounting or bookkeeping is considered an asset **What we offer you:** - Competitive salary, reflective of skill and experience - Full Benefits Package provided by OpenCircle - Enhanced RRSP Matching Program: Contribute to your self-directed RRSP and receive a 100% matching contribution from Kidco, helping you maximize your retirement savings - On-site gym - Paid vacation days, in addition to the annual holiday office closure - Wage increases and annual bonuses for strong performers - Strong commitment to safety in the workplace, including our Safety Excellence program At Kidco Construction, it’s more than a job. It’s an opportunity. When you join the team, the work you put in will be reflected in what you get out – a competitive compensation and benefits package, year-round employment, challenging work to grow your skills, a safety-conscious culture, and the opportunity to join a goal-oriented team environment.

• Full Benefits Package (health, dental, etc.) • 100% RRSP matching contribution • On-site gym access • Paid vacation days + holiday closure • Annual bonuses for performance • Safety Excellence program commitment