Financial Advisor Assistant (Licensed)

Job summary

Support the Senior Portfolio Manager by managing client service, trade processing, account administration, scheduling, transactions, and tax reporting coordination. Maintain accurate and compliant client records and documentation, contribute to marketing activities, and proactively resolve issues.

Job details

Financial Advisor Assistant (Licensed) Toronto, Ontario Candidate Profile Our client, a leading Canadian investment dealer, is seeking a Licensed Financial Advisor Assistant to join their team. The ideal candidate is a driven and detail-oriented professional with strong organizational, administrative, and client-facing abilities. Comfortable juggling competing priorities, they thrive in fast-paced environments while maintaining precision and a high standard of service. As a trusted member of the advisory team, this individual will play a central role in supporting the Senior Portfolio Manager and contributing to the overall success of client relationships and day-to-day branch operations. The right fit will be dependable, proactive, and polished, with excellent communication skills and an unwavering commitment to accuracy. Key Responsibilities Cultivate and sustain strong client relationships through attentive, responsive, and professional service delivery Handle day-to-day trade processing, account inquiries, and client communications with accuracy and timeliness Oversee account setup and administration, including documentation for new accounts, record maintenance, and correspondence with head office Coordinate scheduling for client meetings, presentations, and follow-up actions to ensure a seamless advisory experience Execute security transactions, fund transfers, and cash management activities in compliance with firm and regulatory guidelines Spearhead tax reporting coordination, liaising with clients and their tax professionals to deliver timely documentation and updates Contribute to marketing efforts such as social media management, email campaigns, event planning, and promotional content development Ensure all client files, CRM records, and KYP documentation remain current and compliant with industry standards Verify that all documentation and transactions adhere to applicable regulatory and organizational requirements Pursue ongoing professional development, regulatory training, and continuing education as required Proactively flag potential issues and work toward timely, effective resolution Qualifications Education & Experience Post-secondary education required A minimum of 3 years of experience in an advisor support capacity within the wealth management industry Licensing & Designations Investment Representative (IR) licensing is required Registered Representative designation is preferred, or willingness to pursue it Skills & Competencies Solid understanding of investment products, securities practices, and wealth management operations Hands-on experience with account administration across registered and non-registered account types (e.g., RRSPs, TFSAs, corporate accounts) Working knowledge of compliance obligations and regulatory frameworks within the Canadian securities industry Exceptional organizational abilities with a proven capacity to manage multiple priorities under tight timelines Meticulous attention to detail with a focus on delivering outstanding client outcomes Strong verbal and written communication skills, with an ability to build rapport both independently and within a collaborative team Sound professional judgment and discretion in handling confidential client information Proficiency with Microsoft Office applications and adaptability to new technology platforms Strong working knowledge of Excel, including basic spreadsheet functions and reporting tasks. Experience with CRM platforms, digital marketing tools, or personal tax filing software is considered an asset What the Firm Offers Competitive compensation and incentives Comprehensive health and dental benefits package Group RRSP matching program Employee Stock Purchase Plan Generous paid time off and dedicated volunteer days Tuition reimbursement and ongoing professional development support Discretionary bonus structure tied to individual and team performance Flexible work arrangements upon eligibility A culture that prioritizes internal promotion and community involvement

What you’ll do

Support the Senior Portfolio Manager by managing client service, trade processing, account administration, scheduling, transactions, and tax reporting coordination. Maintain accurate and compliant client records and documentation, contribute to marketing activities, and proactively resolve issues.

Requirements

Post-secondary education and at least three years of experience supporting an advisor in wealth management are required, along with Investment Representative licensing. Candidates should understand investment products, securities operations, account administration, and Canadian regulatory requirements; a Registered Representative designation is preferred or must be pursued.

Benefits

• Health And Dental Benefits
• Group RRSP Matching
• Employee Stock Purchase Plan
• Paid Time Off
• Volunteer Days
• Tuition Reimbursement
• Professional Development Support
• Discretionary Bonus
• Flexible Work Arrangements
• Internal Promotion Opportunities

Listed skills

• Customer service · Preferred
• Organization · Preferred
• Regulatory Compliance · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Account Administration · Preferred
• Client Relationship Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Client Relationship Management
• Trade Processing
• Account Administration
• Investment Products
• Securities Practices
• Regulatory Compliance
• Registered And Non-Registered Accounts
• Organization
• Attention To Detail
• Written And Verbal Communication
• Client Service
• Professional Judgment
• Microsoft Office
• Excel
• CRM Platforms
• Digital Marketing

Job areas

• Finance & Accounting
• Customer Service & Support
• Administrative
• Marketing

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