Program Coordinator - Kingston Immigration Partnership (KIP)

Job summary

The Program Coordinator will implement and monitor the Kingston Immigration Partnership strategy while leading the project team and facilitating community stakeholder engagement. They are responsible for conducting research, managing public awareness campaigns, and providing regular status reports to the Director.

Job details

Job Description Title: Program Coordinator - Kingston Immigration Partnership (KIP)* Reports to: Director, Community Health Position Type: Full-Time, Permanent (35 hours per week) Salary: $58,949.80 - $69,360.20 Annual or $32.39 - $38.11 per hour Vacancy Status: Existing Vacancy Location: Kingston Position Summary. The Kingston Immigration Partnership (KIP) is one of 96 Local Immigration Partnerships in Canada. KIP is the community planning table in the Kingston region that provides leadership in the community to attract, welcome, integrate and retain newcomers in support of a strong, resilient and vibrant community. The project strives to Strengthen coordination among service providers and relevant stakeholders in the community. The successful candidate will be working with a project management team with representation from the City of Kingston, Kingston Economic Development Corporation, Kingston Community Health Centres, KEYS Job Centre and other community partners. The candidate will be working within KIP Steering Committee guidelines and the most recent and upcoming KIP strategic plans. *This position description is currently under review to incorporate core competencies. Final position description will be provided to the successful candidate when available. Benefits: Vacation, Personal Days, Sick Days and Education time Health Care of Ontario Pension Plan (HOOPP) Extended Health Benefits come into effect after three months of employment in this position: Health and Dental Coverage, Life/Accidental Death and Dismemberment Insurance, Long-Term Disability Coverage and an Employee Assistance Program, Key Responsibilities Planning, Development and Implementation Implement and monitor the KIP strategy; Support and guide the research process and gathering of evidence related to newcomer settlement; Guide and support the knowledge transfer and exchange process; Lead the project team and serve as project team administrator (call meetings, prepare agendas, execute tasks between meetings); Establish and/or adhere to the Terms of Reference and work plan for the project team; Research and report on trends, policies and practices related to settlement and immigration; Review existing data to establish benchmarks; Develop and implement public awareness campaigns; With the Director’s guidance provide supervision of staff and conduct performance evaluations; With the Director’s guidance, assist in coaching and motivating staff. Reporting and Evaluation Provide written status reports including detailed project implementation timelines to the Director, as requested; Conduct a public survey and consultations that meet the requirements set out by the funder; Lead overall evaluation of the project under the direction of the Director including comparative quantitative data of the project benchmarks; Collaborate with I.R.C.C. staff and Project Officers; Communication and Relationship Building Foster and maintain positive relationships and communications with partners and community stakeholders, including emails, newsletters and social media; Perform outreach in the local community to promote KIP objectives, build positive relationships, assist in the identification of community needs, foster proactive partnerships for the implementation of the Strategic Plan; Gather and share knowledge of immigrant and newcomer trends, issues, and processes Ensure accountability to clients, community through reporting and evaluation measures, preparing reports as needed; Collaborate with other L.I.P.s, the National LIP Secretariat, and umbrella groups in Canada to explore best practices. Organizational Responsibilities Comply with all relevant legislation and KCHC policies, including privacy laws Commits to acquiring an understanding of the importance of trauma responsiveness and the impact of Adverse Childhood Experiences (ACEs) Commits to demonstrating an ongoing commitment to Equity, Diversity, Inclusion, Indigenization and Accessibility (EDIIA) by representing the diverse nature of our communities, promoting and practicing inclusion Supports consistent application and development of KCHC policies and procedures Supports KCHC’s student and volunteer placement programs Promotes awareness of and participation in KCHC activities Demonstrated commitment to continuous learning and quality improvement On occasion, perform other temporary duties as required Basic Education and Experience Requirements Relevant undergraduate degree (i.e. immigration, social sciences, communication, business), or combination of relevant education and experience 3+ years’ experience with successful project facilitation, project management or coordination in a community-based setting. Experience in researching best practices Knowledge, Skills and Abilities Thorough knowledge of immigrant and settlement issues, and of relevant community resources Ability to meet deadlines while handling multiple tasks and responsibilities Excellent interpersonal (including written and verbal communication) skills Proven ability to develop and maintain effective relationships Self-directed with ability to obtain objectives while working with a diverse team and maintaining commitment to being a “team player” Proficiency with office-based computer systems and relevant software applications, including social media Other Requirements Valid Driver’s Licence, Driver’s Abstract and proof of vehicle liability insurance as this is a requirement under KCHC’s insurance provider (HIROC) Current and satisfactory Criminal and Vulnerable Persons Check Second language is an asset Ability to work flexible hours, and occasional evenings and weekends As a registered professional, to abide by and be accountable to the ethics and standards set out by the relevant regulatory body of the profession. All KCHC staff have a duty to understand and follow KCHC policies, uphold high ethical and professional standards, and maintain confidentiality and privacy, using tact and good judgment in all dealings with other staff and clients. At Kingston Community Health Centres (KCHC), we understand that the work of Equity, Diversity, Inclusion, Indigeneity, and Accessibility (EDIIA) is ongoing. We are dedicated to being accountable, transparent, and responsive to the holistic needs of the communities we serve. We will continue to listen, learn, and take meaningful action to ensure that our policies, practices, and services create an environment where everyone, regardless of their identity or circumstances, can thrive. We actively encourage individuals from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, persons with disabilities, and those who identify as members of the 2SLGBTQI+ communities, to apply to KCHC. Our commitment to EDIIA is a living practice, one that evolves as we grow and learn together. We pledge to contribute to building a system that is equitable, diverse, inclusive, accessible, and welcoming for all. KCHC is an equal opportunity employer, respecting and embracing the needs and diversity of our employees. If you require accommodation to fully participate in the hiring process, please notify Human Resources. Kingston Community Health Centres, 263 Weller Ave. Kingston ON, K7K 2V4 www.KCHC.ca

What you’ll do

The Program Coordinator will implement and monitor the Kingston Immigration Partnership strategy while leading the project team and facilitating community stakeholder engagement. They are responsible for conducting research, managing public awareness campaigns, and providing regular status reports to the Director.

Requirements

Candidates must possess a relevant undergraduate degree and at least 3 years of experience in project management or coordination within a community-based setting. Strong knowledge of immigrant settlement issues and excellent interpersonal skills are required for this role.

Benefits

• Vacation
• Personal days
• Sick days
• Education time
• Health care of ontario pension plan (hoopp)
• Health and dental coverage
• Life insurance
• Accidental death and dismemberment insurance
• Long-term disability coverage
• Employee assistance program

Listed skills

• Évaluation · Preferred
• written communication · Preferred
• interpersonal skills · Preferred
• Data analysis · Preferred
• Reporting · Preferred
• Team Leadership · Preferred
• Project management · Preferred
• Relationship Building · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project management
• Community outreach
• Strategic planning
• Research
• Public awareness campaigns
• Stakeholder engagement
• Data analysis
• Written communication
• Verbal communication
• Relationship building
• Team leadership
• Policy analysis
• Social media management
• Reporting
• Evaluation
• Interpersonal skills
• Report Writing
• Community Planning
• Continuous Development
• Tactfulness
• Quantitative Data Analysis
• Accountability
• Ability To Meet Deadlines
• Newsletters
• Project Implementation
• Self-Discipline
• Resilience
• Ethical Standards And Conduct
• Knowledge Transfer
• Planning
• Quality Improvement
• Strategic Planning
• Communication
• Community Health
• Confidentiality
• Disabilities
• Economic Development
• Employee Assistance Programs
• Settlement
• Liability Insurance
• Leadership
• Legislation
• Project Management
• Performance Review
• Public Survey
• Relationship Building
• Coaching
• Social Sciences
• Timelines
• Verbal Communication Skills

Job areas

• Social Services
• Management & Leadership
• Government & Public Sector
• Administrative
• Immigration Coordinator
• Program Coordinator
• Policy and Planning Managers
• Managers, All Other

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