Office Manager / Administration Manager

Job summary

The Administration/Office Manager oversees daily operations, manages the administrative support team, and provides senior-level assistance to the leadership team. This role also involves facility management, organizing events, and fostering collaborative relationships with stakeholders and vendors.

Job details

This position is a temporary leave coverage. Anticipated End Date: March 31, 2027 The Administration/Office Manager plays a key role in overseeing the day-to-day operations at Kinsight, ensuring the efficiency and effectiveness of business processes. This position will manage and supervise the administrative support team, provide senior-level administrative assistance to the leadership team, lead special projects, organize meetings and events, and oversee facility management. The Administration/Office Manager will foster strong, collaborative relationships with staff at all levels, as well as with community partners, stakeholders, and vendors. This role requires the ability to adapt to shifting priorities and address emerging issues with a high level of sound judgment, ensuring tasks are handled promptly and appropriately. A strong sense of confidentiality and discretion is essential in maintaining trust and integrity in all aspects of the role. About Kinsight: Kinsight is an accredited non-profit organization and a charity. We work alongside families of children, youth and adults with developmental delays or disabilities to support growth, development and personal well-being. Consider joining our dedicated staff teams, connected through a shared vision to create a world where Everyone’s welcome. Everyone belongs. Everywhere. We value the work that we do, as well as the people we work with. Your unique contribution and talents could help us to create new options and opportunities for the people we support in our communities! Qualifications/Requirements: A degree/diploma in Business or Business Administration, or a relevant field of study. In the absence of a post-secondary degree/diploma, a relevant combination of education and experience may be considered. A minimum of 2 years of experience supervising a staff team 5 years of experience supporting senior executives on a daily basis Valid BC Driver’s license Access to and use of a personal vehicle on a daily basis Maintain a satisfactory vulnerable sector criminal record check throughout employment Experience in the social services and/or non-profit sector an asset Experience supervising staff in a unionized environment an asset Skills Required: Excellent interpersonal, oral, and written communication skills Ability to behave in an ethical and discrete manner including ensuring appropriate confidentiality Ability to effectively organize and prioritize work in an environment subject to changing deadlines and interruptions Ability to function in a self-directed environment with a high tolerance for ambiguity Intermediate/advanced computer skills, including the use of Microsoft Office & Adobe Acrobat programs Experience supporting and training staff on the use of software and technology A minimum typing speed of 50 wpm Ability to efficiently and accurately take concise meeting minutes High level of organization and flexibility Administrator experience with MS/Sharepoint or Sharevision an asset Ability to work a flexible schedule including some evenings and weekends in order to support Board Meetings, Annual General Meetings, events, and as needed. Compensation/Benefits: $80,000 - $85,000 annual salary Comprehensive 100% employer paid benefits package Municipal Pension Plan Generous vacation allowance (starts at 3 weeks/year and increases over time to a maximum of 7 weeks/year) Life insurance Sick benefits Employee Assistance Program To learn more about Kinsight: Watch this video: https://vimeo.com/868421508?share=copy Visit our website: kinsight.org

What you’ll do

The Administration/Office Manager oversees daily operations, manages the administrative support team, and provides senior-level assistance to the leadership team. This role also involves facility management, organizing events, and fostering collaborative relationships with stakeholders and vendors.

Requirements

Candidates must possess a degree or diploma in Business or a relevant field, along with at least 2 years of staff supervision and 5 years of executive support experience. A valid driver's license, access to a personal vehicle, and the ability to pass a vulnerable sector criminal record check are mandatory.

Benefits

• Comprehensive 100% employer paid benefits package • Municipal Pension Plan • Generous vacation allowance • Life insurance • Sick benefits • Employee Assistance Program

Listed skills

• Time management · Preferred
• interpersonal skills · Preferred
• Microsoft Office · Preferred
• Communication Skills · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office management
• Staff supervision
• Executive support
• Facility management
• Project management
• Interpersonal skills
• Communication skills
• Microsoft Office
• Adobe Acrobat
• Meeting minutes
• Organizational skills
• Confidentiality
• Time management
• Software training
• Typing
• Administrative Support
• Self-Discipline
• Ethical Standards And Conduct
• Valid Driver's License
• Business Administration
• Business Process
• Social Work
• Communication
• Computer Literacy
• Facility Management
• Leadership
• Taking Meeting Minutes
• Office Management
• Operations
• Microsoft SharePoint
• Team Leadership
• Collaboration

Job areas

• Administrative
• Management & Leadership
• Social Services
• Office Administration Manager
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers