Operations Administrative Assistant

Job summary

The role involves performing high-volume data entry, managing digital records, and coordinating inbound and outbound shipping logistics. Additionally, the assistant will support financial tasks such as accounts payable and payroll while acting as a primary point of contact for office and site-related inquiries.

Job details

Job Responsibilities Perform high-volume, accurate data entry across multiple systems, including Oracle, Workday, and Microsoft SharePoint Maintain organized and up-to-date digital records and documentation Support reporting and tracking by ensuring data integrity and completeness Coordinate outbound shipments, including booking carriers, preparing documentation, and meeting customer requirements Coordinate inbound shipments, including tracking deliveries, communicating with vendors/carriers, and ensuring timely receipt Obtain freight rate quotes and select carriers based on cost and service needs Process shipments through customer-specific shipping portals Troubleshoot shipping issues and delays, coordinating with internal teams and external partners Assist with accounts payable, including invoice entry, matching, and verification Support payroll-related administrative tasks as required Ensure accuracy and timeliness of financial data and documentation Conduct site orientations for contractors and visitors, ensuring compliance with company policies and safety requirements Act as a point of contact for administrative and operational inquiries Support general office coordination and cross-functional team needs Other duties as assigned Qualifications High School Diploma or equivalent; post-secondary education in business administration, or related, preferred 2+ years of administrative experience; manufacturing, logistics, or operations environments preferred Experience with Oracle, Workday, Microsoft SharePoint, and Microsoft Teams is strongly preferred Experience with accounts payable and payroll processes preferred Strong proficiency in Microsoft Office, particularly Excel Koppers Inc. and its subsidiaries are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category or characteristic protected by federal law, state or local law.

What you’ll do

The role involves performing high-volume data entry, managing digital records, and coordinating inbound and outbound shipping logistics. Additionally, the assistant will support financial tasks such as accounts payable and payroll while acting as a primary point of contact for office and site-related inquiries.

Requirements

Candidates must have a high school diploma or equivalent, with post-secondary education in business administration preferred. At least two years of administrative experience in manufacturing, logistics, or operations is required, along with proficiency in Microsoft Office and specific enterprise software.

Listed skills

• Microsoft Teams · Preferred
• Inventory tracking · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Oracle · Preferred
• Data entry · Preferred
• Workday · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data entry
• Oracle
• Workday
• Microsoft SharePoint
• Logistics coordination
• Shipping documentation
• Freight rate quoting
• Accounts payable
• Payroll administration
• Microsoft Office
• Excel
• Microsoft Teams
• Vendor communication
• Inventory tracking
• Office coordination
• Payroll Processing
• Payroll Policies and Processes
• Administrative Functions
• Accounts Payable
• Business Administration
• Communication
• Data Entry
• Data Integrity
• Financial Data
• Invoicing
• Operations
• Troubleshooting (Problem Solving)
• Coordinating

Job areas

• Administrative
• Logistics
• Finance & Accounting
• Manufacturing
• Operations Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive