Administrative Assistant- Advisory

Job summary

Provide comprehensive administrative support to partners and client service teams, including calendar management, travel coordination, and document preparation. Ensure high-quality service delivery by adhering to risk management guidelines and assisting with proposal processes.

Job details

Overview At KPMG in Canada, our people bring their unique perspectives to Canada’s most important challenges. Here, you can build momentum that reaches beyond our business, develop skills for the future, and take ownership of your career with support at every stage. Join a firm where your career can make a difference. The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience. KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product. What you will do Provide administrative support to partners, senior managers, managers and client service teams. Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness. Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software. Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time. Coordinate travel arrangements Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials. Assist in the proposal process as required, working with the proposal team and proposal coordinator. Assist in the preparation and submission of time and expense reports for the partner(s) supported. At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this. What you bring to the role Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat. Proficiency to quickly learn proprietary software. Excellent communication skills. Strong project management skills. Good judgment and analytical skills with a focus on attention to detail. Capable of working independently and take ownership of tasks. Ability to quickly and smoothly adapt to changing client demands. Minimum 5 years administration experience. College diploma or an equivalent combination of education and experience with an administrative assistant skill set. Proficiency in English is required, as the individual in this position will regularly communicate, both verbally and in writing, with colleagues and stakeholders outside of Quebec and will prepare documents in English. Providing you with the support you need to be at your best For more information about KPMG in Canada’s Benefits and well-being, click here. Our Values, The KPMG Way Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. Adjustments and accommodations throughout the recruitment process At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778. AI Usage We embrace the use of artificial intelligence (AI) to enhance the candidate experience and streamline our recruitment processes. AI tools may help with organizing applications or surfacing relevant qualifications. However, no hiring decisions are made using AI. Every hiring decision is made by our hiring managers and recruitment professionals, who are equipped with training that empowers them to use these tools responsibly. AI technologies used in our recruitment process undergo detailed risk assessments, including security and privacy requirements, that align with KPMG’s Trusted AI framework. We believe technology should empower human judgment, not replace it. It’s one of the many ways we’re delivering on our vision of being a technology-first, people-driven firm.

What you’ll do

Provide comprehensive administrative support to partners and client service teams, including calendar management, travel coordination, and document preparation. Ensure high-quality service delivery by adhering to risk management guidelines and assisting with proposal processes.

Requirements

Requires a minimum of 5 years of administrative experience and a college diploma or equivalent combination of education and experience. Candidates must possess advanced proficiency in MS Office and Adobe products, along with strong project management and communication skills.

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Communication Skills · Preferred
• Project management · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Project management
• Microsoft Office
• Outlook
• Excel
• PowerPoint
• Adobe Acrobat
• Communication skills
• Analytical skills
• Attention to detail
• Calendar management
• Travel coordination
• Document editing
• Proofreading
• Time management
• Expense reporting
• Courage
• Administrative Support
• Employee Relations
• Expense Reports
• Quick Learning
• Analytical Skills
• Microsoft Excel
• Artificial Intelligence
• Management
• Communication
• Risk Management
• Project Management
• Microsoft Outlook
• Microsoft PowerPoint
• Presentations
• Proprietary Software
• Risk Analysis
• Travel Arrangements
• Video Conferencing
• Branding
• Detail Oriented

Job areas

• Administrative
• Consulting
• Management & Leadership
• IT Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive