Team Administrative Assistant

Job summary

The Team Administrative Assistant will coordinate meetings, manage mail, and prepare client document packages. They will also provide general administrative support, including reception duties and document editing, to ensure high-quality client deliverables.

Job details

Overview At KPMG in Canada, our people bring their unique perspectives to Canada’s most important challenges. Here, you can build momentum that reaches beyond our business, develop skills for the future, and take ownership of your career with support at every stage. Join a firm where your career can make a difference. The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience. KPMG is looking for a Team Administrative Assistant who can provide support on a range of activities to ensure a high-quality product. What you will do Coordinate meetings including booking of meeting rooms through Outlook and electronic schedule management system, and arrange for required catering, room set up and video conference requirements. Manage inbound and outbound mail and courier deliveries including tracking of mail. Compile client document packages and deliverables for distribution. Photocopy, print, scan and electronically file documents. Coordinate, prepare, edit and/or proofread correspondence, and provide administrative support to Administration team. Work independently and within a team environment to produce accurate high quality client deliverables. Other duties as needed to support the office including reception support. At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this. What you bring to the role Combination of education/experience in business and administration. Excellent organizational, written and verbal communication skills. Strong word processing skills and knowledge of MS Word, Excel, PowerPoint, Outlook and Acrobat etc. Excellent customer service, and interpersonal skills. Ability to maintain a positive attitude and function well under stress, while prioritizing tasks and workload. Resilient to work pressures and able to adapt to tight deadlines while multitasking and producing high quality work. Service and detail oriented, takes pride in completing tasks efficiently and effectively. Post-secondary education in Administration or Business an asset. KPMG BC Region Pay Range Information The expected base salary range for this position is $35,000 to $52,500 and may be eligible for bonus awards. The determination of an applicant’s base salary within this range is based on the individual’s location, skills, & competencies, and unique qualifications. In addition, KPMG offers a comprehensive and competitive Total Rewards program. Providing you with the support you need to be at your best Our Values, The KPMG Way Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. Adjustments and accommodations throughout the recruitment process At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778. AI Usage We embrace the use of artificial intelligence (AI) to enhance the candidate experience and streamline our recruitment processes. AI tools may help with organizing applications or surfacing relevant qualifications. However, no hiring decisions are made using AI. Every hiring decision is made by our hiring managers and recruitment professionals, who are equipped with training that empowers them to use these tools responsibly. AI technologies used in our recruitment process undergo detailed risk assessments, including security and privacy requirements, that align with KPMG’s Trusted AI framework. We believe technology should empower human judgment, not replace it. It’s one of the many ways we’re delivering on our vision of being a technology-first, people-driven firm.

What you’ll do

The Team Administrative Assistant will coordinate meetings, manage mail, and prepare client document packages. They will also provide general administrative support, including reception duties and document editing, to ensure high-quality client deliverables.

Requirements

Candidates should possess a combination of education and experience in business and administration, along with strong proficiency in Microsoft Office applications. Excellent organizational, communication, and interpersonal skills are required to manage tasks effectively in a fast-paced environment.

Benefits

• Bonus awards • Total rewards program • Flexibility

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Detail-oriented · Preferred
• Microsoft Excel · Preferred
• Multitasking · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Meeting coordination
• Outlook
• MS Word
• Excel
• PowerPoint
• Acrobat
• Proofreading
• Customer service
• Interpersonal skills
• Time management
• Multitasking
• Communication skills
• Detail oriented
• Courage
• Administrative Support
• Employee Relations
• Positivity
• Resilience
• Microsoft Word
• Microsoft Excel
• Artificial Intelligence
• Customer Service
• Communication
• Word Processing
• Interpersonal Communications
• Microsoft Outlook
• Microsoft PowerPoint
• Requirements Management
• Risk Analysis
• Verbal Communication Skills
• Video Conferencing
• Teamwork
• Detail Oriented

Job areas

• Administrative
• Consulting
• Customer Service & Support
• Team Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive