Event & Partnerships Coordinator

Company: Kreative House Consulting Inc. (Kreate Market) Location: Greater Toronto Area (Hybrid) Job Type: Part-time (Some evenings and weekends required) About Us Kreative House Consulting Inc. is an event marketing and experiential agency that produces vendor markets, community events, corporate activations, festivals, networking events, and brand experiences throughout Ontario. Our mission is to create memorable experiences while supporting local businesses, entrepreneurs, artists, and community organizations through engaging events and strategic partnerships. We're looking for a highly organized, relationship-focused Events Coordinator & Partnerships professional who can manage projects from concept to completion while helping us grow sponsorships, partnerships, and community engagement. Position Overview The Events Coordinator & Partnerships role is responsible for managing the complete event lifecycle—from planning and logistics to execution and post-event reporting—while developing strategic relationships with sponsors, venues, municipalities, BIAs, shopping centres, community organizations, and local businesses. This position requires someone who thrives in a fast-paced environment, enjoys building relationships, and can confidently manage multiple projects simultaneously. Key Responsibilities Event Planning & Coordination Plan and coordinate vendor markets, festivals, networking events, corporate activations, and community events. Create detailed project timelines and production schedules. Coordinate vendors, exhibitors, sponsors, entertainment, rentals, permits, staffing, and logistics. Conduct site visits and venue walkthroughs. Develop event floor plans and operational schedules. Manage event budgets and track expenses. Coordinate load-in and load-out schedules. Prepare contingency plans and risk management documentation. Source suppliers, rentals, and event equipment. Ensure all permits, insurance, and compliance requirements are completed. Coordinate volunteers and event staff. Attend and oversee event setup, execution, and teardown/clean up. Partnership Development Research and identify sponsorship opportunities. Build relationships with local businesses, shopping centres, BIAs, municipalities, tourism organizations, and corporate partners. Prospect new sponsorship and partnership opportunities. Prepare sponsorship proposals and presentations. Negotiate partnership agreements. Manage sponsor deliverables before, during, and after events. Maintain ongoing relationships with partners throughout the year. Track sponsorship revenue and partnership performance. Vendor Management Recruit new vendors for events. Review vendor applications. Communicate event information, policies, and timelines. Coordinate vendor onboarding. Manage vendor inquiries and support. Resolve issues professionally before and during events. Conduct post-event follow-ups. Operations Maintain event checklists and project management systems. Coordinate equipment inventory. Schedule meetings with vendors and partners. Track contracts and important deadlines. Assist with budgeting and reporting. Maintain organized digital records. Marketing Support Coordinate partner marketing initiatives. Assist with social media promotion for events. Work with the marketing team on promotional materials. Gather event content, testimonials, and photos. Coordinate sponsor recognition across marketing channels. Assist with email marketing campaigns. Post-Event Responsibilities Prepare event recap reports. Collect vendor and sponsor feedback. Analyze attendance and event performance. Track sponsorship ROI. Recommend improvements for future events. Maintain accurate CRM records. Qualifications Required 2–4 years of experience in event planning, project coordination, partnerships, marketing, or a related field. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Experience managing multiple deadlines. Comfortable working independently and within a team. Strong attention to detail. Professional customer service skills. Valid driver's licence and access to reliable transportation. Ability to lift up to 30 lbs and assist with event setup when required. Willingness to work evenings and weekends during event season. Preferred Experience Sponsorship sales Community engagement Vendor management Festival or market production Corporate events Experiential marketing Event logistics CRM software Canva Google Workspace Microsoft Office Project management platforms such as Asana, ClickUp, Monday.com, or Trello Skills Relationship building Negotiation Event logistics Time management Budget management Project coordination Problem solving Public speaking Networking Customer service Organization Leadership Adaptability Success in This Role Within your first six months, you will: Successfully coordinate multiple events from planning through execution. Build and maintain strong relationships with sponsors, venues, and community partners. Improve vendor satisfaction through proactive communication and support. Help secure new partnership opportunities that contribute to company growth. Deliver organized, well-executed events while maintaining budgets and timelines. Why Join Us? Work on exciting festivals, vendor markets, corporate activations, and experiential events. Collaborate with local businesses, entrepreneurs, and leading brands. Gain hands-on experience managing large-scale community events. Opportunities for career growth and increased responsibility. Flexible hybrid work environment. Dynamic, creative, and entrepreneurial team culture. Only candidates selected for an interview will be contacted. We thank all applicants for their interest in joining Kreative House Consulting Inc.

The role involves managing the full event lifecycle from planning and logistics to execution and post-event reporting. Additionally, the coordinator is responsible for developing strategic partnerships and managing relationships with sponsors, vendors, and community organizations.

Candidates need 2-4 years of experience in event planning, partnerships, or marketing, along with a valid driver's license and reliable transportation. Proficiency in project management tools and the ability to work evenings and weekends during event seasons are required.

• Time managementPreferred
• Customer servicePreferred
• Problem solvingPreferred
• OrganizationPreferred
• LeadershipPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Relationship Building
• Negotiation
• Event Logistics
• Time Management
• Budget Management
• Project Coordination
• Problem Solving
• Public Speaking
• Networking
• Customer Service
• Organization
• Leadership
• Adaptability
• Sponsorship Sales
• Vendor Management
• Community Engagement

• Marketing
• Management & Leadership
• Creative & Media
• Hospitality
• Consulting

Minimum experience

2+ years

Apply by

Feb 2, 2027

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available