Clerical Spare Board

Job summary

Perform clerical duties such as data entry, word processing, maintaining records, handling payments, and preparing bank deposits. Provide reception and communication support by directing calls and mail, responding to inquiries, and assisting staff, students, parents, and the public.

Job details

School District No. 83 is presently seeking Clerical (On-Call) School District No. 83 (K̓wsaltktnéws ne Secwepemcúl’ecw ) is seeking qualified Clerical On-Call for placement on the Clerical Spare Board, serving all areas of the district. The wage rate is anywhere from $23.58 - $33.43 per hour. This position only works when students are in session. Clerical relief will have the opportunity to apply on internal part-time and full-time opportunities. We anticipated retirements, maternity leaves, and other staffing changes in the near future, there may be opportunities for regular or temporary assignments across the district. THE DISTRICT: In the School District, we serve just over 6,700 students and 1200 staff across 26 schools operating through a variety of sites located throughout Shuswap Lake and North Okanagan. We are known for strong academic achievement, a thriving trades and careers program, and a rich culture of school athletics. The school district enjoys comprehensive Local Education Agreements with each of four First Nations bands. One elementary, one middle, and one secondary school offer French Immersion. Our Strategic Plan prioritizes a “students first” focus on success, organizational efficiency, and a culture of health and wellness as our key goals. DUTIES AND RESPONSIBILITIES: Depending on the assignment the incumbent may be required to work as a receptionist, library clerk, career clerk or school secretary. Provide general clerical duties - including entering data, performing word processing duties, maintaining, and filing a variety of files and records relating to attendance, addresses, transfers, and lockers and receive and receipt monies and prepare bank deposits. Communication including receiving, screening, and directing phone calls and mail; communicating with staff, students and others and responding to inquiries and providing general information including responding to angry or upset staff, students, and others. QUALIFICATIONS REQUIRED: Completion of Grade 12, including secretarial or administrative training through a recognized community college or vocational program. A minimum of one (1) year recent experience clerical or administrative experience. Bookkeeping and basic accounting experience is considered an asset. Ability to type 50 w.p.m. with a high level of accuracy, and to perform clerical duties efficiently using Microsoft Word and Excel. Proficient in business English, including spelling and business math. Demonstrated ability to efficiently operate standardized office equipment, including photocopiers, scanners, and phone systems. Proficient in the use of office software including Microsoft Office applications. Excellent interpersonal and communication skills with the ability to interact in professional, cooperative, and courteous manner with staff, parents, students and the public. Valid Class 5 driver’s license and reliable vehicle. Shortlisted candidates will be required to successfully complete a clerical assessment. How to Apply Interested candidates should submit a cover letter, resume detailing relevant qualifications and experience, three (3) professional references who may be contacted, copies of certificates on Make a Future at https://buff.ly/DHc8ita. If you have any questions or concerns, please contact Tracey Ward, Human Resources Specialist – Support Staff at 250-804-7842. SCHOOL DISTRICT NO. 83 – AN EQUAL OPPORTUNITY EMPLOYER. We appreciate the interest of all applicants, but only those selected for interviews will be contacted.

What you’ll do

Perform clerical duties such as data entry, word processing, maintaining records, handling payments, and preparing bank deposits. Provide reception and communication support by directing calls and mail, responding to inquiries, and assisting staff, students, parents, and the public.

Requirements

Requires Grade 12 with secretarial or administrative training and at least one year of recent clerical or administrative experience. Candidates must type 50 words per minute accurately, be proficient with Microsoft Office and standard office equipment, communicate professionally, and hold a valid Class 5 driver's license with access to a reliable vehicle.

Listed skills

• Data entry · Preferred
• Customer service · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data Entry
• Word Processing
• Filing And Records Management
• Reception
• Phone And Mail Handling
• Customer Service
• Written And Verbal Communication
• Microsoft Word
• Microsoft Excel
• Microsoft Office
• Typing
• Bookkeeping
• Basic Accounting
• Business English
• Business Math
• Office Equipment Operation

Job areas

• Administrative
• Education
• Customer Service & Support

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