Talent Acquisition Administrative Coordinator (Temporary 12 months)

Job summary

The coordinator will manage the end-to-end interview scheduling process and support recruiters with administrative tasks such as drafting offer letters and onboarding. They are also responsible for maintaining recruitment statistics, managing requisitions in the ATS, and coordinating career events.

Job details

Job Title: Talent Acquisition Administrative Coordinator Job Location: Mirabel, QC Job Code: 44007 Job Schedule: Day Shift Compensation Range: Between $46,000 - $66,000 CDN annually As a Talent Acquisition Administrative Coordinator you'll be a key member of the hiring process. You will partner with recruiters and HRBPs to establish and maintain meaningful relationships with candidates and internal key stakeholders throughout talent acquisition and onboarding processes. The ideal candidate will be detail oriented, proactive, and customer service oriented. Essential Functions: Schedule virtual and onsite interviews for recruiting team and hiring managers. Prepare and communicate interview schedule and serve as primary point of contact for candidates and internal employees involved in the hiring process, as needed; Draft offer letters for recruiters; Update recruiting spreadsheets and statistics and generate weekly and monthly reports; Create requisitions through the Applicant Tracking System (ATS) (SuccessFactors); Close requisitions in SuccessFactors and proceed with onboarding tasks; Support contractors administrative tasks and onboarding; Promote openings internally and externally on company website, social media sites and other appropriate media outlets; Support coordination of career events; Managing promotional items inventory; Other administrative tasks as needed. Qualifications: Diploma or certificate of collegial studies in administration or any other relevant diploma related HR field with at least two (2) years of experience in an administrative support role; Experience in an Aerospace & Defense environment is an asset; Experience with SuccessFactors or any other ATS systems is an asset; Proficient in MS Office (Word, Excel) and Sharepoint; Demonstrate strong interest for customer service; Strong attention to detail and follow-up skills; high sense of urgency and ability to multi-task. Excellent communicator; possesses strong written and verbal communication skills in both French and English. Eligibility Criteria: Must be eligible for registration with the Controlled Goods Program; Must be eligible to obtain and maintain a government of Canada Reliability status and Secret Level 2/NATO Secret security clearance; Must be eligible to meet the requirements for U.S. International Traffic in Arms Regulations (ITAR). L3Harris is proud to be an equal opportunity employer and is committed to treating all of its employees and job applicants with respect and dignity and to maintaining a workplace free from discrimination. Anyone applying for a position will be considered without regard to the following: race, national or ethnic origin, colour, religion, age, nationality, ancestry, ethnicity, gender, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, citizenship status, or conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered, or any other characteristic that is protected by applicable human rights legislation. L3Harris maintains a drug-free workplace and conducts pre-employment drug and alcohol testing and background checks, in accordance with applicable law. Such results are only accessible and viewed by individuals at L3Harris who have direct responsibility in the hiring process. If you fail to report for a drug and alcohol test, refuse to undergo such test or test positive for the presence of drugs or alcohol, the hiring process may be concluded or your offer of employment may be rescinded, in L3Harris’ sole discretion. This job is for an existing vacancy

What you’ll do

The coordinator will manage the end-to-end interview scheduling process and support recruiters with administrative tasks such as drafting offer letters and onboarding. They are also responsible for maintaining recruitment statistics, managing requisitions in the ATS, and coordinating career events.

Requirements

Candidates must possess a diploma in administration or a related HR field with at least two years of administrative experience. Proficiency in MS Office and the ability to obtain government security clearances are mandatory requirements.

Listed skills

• Customer service · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• record keeping · Preferred
• SharePoint · Preferred
• MS-Office · Preferred
• Communication · Preferred
• Multi-Tasking · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Talent Acquisition
• Administrative Support
• SuccessFactors
• Applicant Tracking System
• Interview Scheduling
• Onboarding
• MS Office
• Sharepoint
• Customer Service
• Data Reporting
• Communication
• Attention To Detail
• Multi-tasking
• Record Keeping
• Secret Clearance
• Bilingual (French/English)
• Administrative Functions
• Microsoft Excel
• Promotional Merchandise
• Applicant Tracking Systems
• Multitasking
• Employee Onboarding
• Suspension (Vehicle)
• Microsoft SharePoint
• Statistics
• Verbal Communication Skills
• Coordinating
• Detail Oriented

Job areas

• Human Resources
• Administrative
• Security & Safety
• Manufacturing
• Talent Acquisition Administrator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers