2600002710 - Administrative Assistant

Job summary

Provides administrative and operational support to the Research Program and its Director, including reception, scheduling, meeting coordination, and preparation of minutes and communications. Maintains departmental records and databases, supports research activities and onboarding, and liaises with internal and external stakeholders while protecting confidential information.

Job details

Administrative Assistant Department: LH Research Program: Research Status: Temporary Full Time (19 Month Contract) Days; 8 Hour Shifts (Subject to Change) Location: Oshawa Wage Schedule: $29.610 - $40.280 per hour File Number: 2600002710 Lakeridge Health is more than a hospital. It is a health network that includes five hospitals, a long-term care home, a community-based surgical centre, and more than 30 community sites across the Durham Region. Guided by our vision of One System. Best Health. and supported by a dedicated team of nearly 9,000 staff, physicians, and volunteers, Lakeridge Health is a place where the best people want to start, grow, and finish their careers in health care. We are focused on fostering an environment that’s inclusive, compassionate, innovative, and joyful. This is Lakeridge Health! Reporting to the Manager of Research, the Administrative Assistant II provides administrative and operational support to the Research Program and Director. This role requires exceptional organization, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment. Duties And Responsibilities " Providing reception services and responding to inquiries from staff, physicians, researchers, and external stakeholders. " Coordinating meetings, webinars, events, room bookings, catering, agendas, and meeting materials. " Taking, transcribing, and distributing accurate meeting minutes. " Managing calendars and scheduling for the Director and Research leadership team. " Preparing, formatting, proofreading, and distributing correspondence, reports, presentations, and communications. " Maintaining databases, contact lists, electronic filing systems, and departmental records. " Supporting research program activities, education sessions, volunteer/student onboarding, and departmental projects. " Liaising effectively with internal and external stakeholders while maintaining confidentiality. " Other related duties as assigned. Some travel may be required to support activities across Lakeridge Health sites. Qualifications " Graduate of an Executive Office Administration Diploma program or equivalent combination of education and related experience, preferably in healthcare. " Minimum three (3) years of progressive administrative support experience. " Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Microsoft Teams (tested). " Excellent written and verbal communication skills (tested). " Demonstrated experience preparing professional correspondence, reports, and meeting minutes. " Strong organizational, time management, and prioritization skills with the ability to meet competing deadlines. " Proven ability to work independently and collaboratively in a fast-paced environment. " Demonstrated sound judgment, discretion, and commitment to confidentiality. " Strong attention to detail and commitment to quality. " Experience maintaining databases and electronic records. " Previous experience supporting a research program, clinical trials unit, research laboratory, or regulated drug studies is considered an asset. " Must have a satisfactory performance record. " Demonstrated commitment to Lakeridge Health's core values of Inclusion, Compassion, Innovation, Teamwork, and Joy. " Demonstrated commitment to staff, patient, and environmental safety. At Lakeridge Health, we value inclusion and diversity. We are committed to fostering a culture that is respectful, inclusive, and accessible. We are committed to employing a workforce that is representative of the diverse community we provide services to and welcome applications from all qualified applicants from all backgrounds. Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require any accommodation at any point during the application and hiring process, please contact recruitment@lh.ca . Unless specifically stated, all job postings at Lakeridge Health are to fill existing vacancies within our organization. Lakeridge Health may use artificial intelligence (AI) tools as part of the recruitment and screening process. A member of our Talent Acquisition team is actively engaged in the Recruitment and Selection process to ensure a fair and thorough assessment of applicants. Lakeridge Health thanks all those who apply, however, only candidates considered for an interview will be contacted. Conditions Of Employment The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures. Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted. Successful External applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six (6) months. Lakeridge Health is committed to providing a safe and healthy work environment for all team members and patients. New Lakeridge Health team members will be required to complete a Pre-employment Health Assessment as a condition of employment.

What you’ll do

Provides administrative and operational support to the Research Program and its Director, including reception, scheduling, meeting coordination, and preparation of minutes and communications. Maintains departmental records and databases, supports research activities and onboarding, and liaises with internal and external stakeholders while protecting confidential information.

Requirements

Requires an Executive Office Administration diploma or equivalent education and experience, preferably in healthcare, and at least three years of progressive administrative support experience. Candidates need advanced Microsoft Office and Teams proficiency, strong communication and organizational skills, discretion, and experience preparing professional documents and maintaining electronic records; research program experience is an asset.

Listed skills

• Administrative Support · Preferred
• Microsoft Office · Preferred
• Microsoft Teams · Preferred
• written communication · Preferred
• Organization · Preferred
• Time management · Preferred
• Prioritization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Reception
• Meeting Coordination
• Minute Taking
• Calendar Management
• Microsoft Office
• Microsoft Teams
• Written Communication
• Verbal Communication
• Proofreading
• Database Management
• Electronic Records Management
• Organization
• Time Management
• Prioritization
• Confidentiality

Job areas

• Administrative
• Healthcare
• Science & Research

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