Safety & Recruitment Coordinator

Location: Calgary, AB (On-site with some flexibility) Schedule: Monday–Friday, 8:00 AM – 4:00 PM (slightly adjustable for the right candidate) Compensation: $52,000-$65,000 + company paid benefits + cell phone reimbursement About Landscapers By Nature (LBN) Landscapers By Nature is Calgary’s leading landscape maintenance and snow removal company, serving top-tier multi-family communities. What sets us apart isn’t just the quality of our work, it’s the quality of our people. We’re proud of our culture: fun, hardworking, fast-growing, and committed to continuous improvement. You’ve never worked for a trades business quite like this. The Opportunity We’re looking for a full-time Safety & HR Coordinator to support our growing team. This is a fast-paced, highly collaborative role where you’ll support Human Resources administration, recruiting to onboarding and company safety processes. You’ll report to our People & Culture Manager and work closely with leadership across the business. This role is best suited for someone who is proactive, eager to learn, and comfortable managing their own schedule. Does This Sound Like You? The "Type A" Friend: Your friends call you the organized one. You’re the person who actually enjoys when things are "perfect" and you pride yourself on catching details that others don't. Personable: You are warm, friendly, and genuinely enjoy being the first point of contact for candidates, new hires and Managers within the organization. Precision is Your Policy: You triple-check your work because typos or missing files make your eye twitch. You understand that in compliance focused work, the small details are the big details. Proactive Problem Solver: You don’t wait to be told what to do and you enjoy the hunt for a solution. Safety & Compliance Minded: You are experienced in COR safety and HR compliance, and you take pride in being a core piece of compliance accountability. Team-First Attitude: You want to contribute to a kind, hardworking culture. You’re happy to own your role and are always ready to help wherever needed, no task is too small. Key Responsibilities Administration - Assist with daily, weekly and monthly tasks as assigned by Management. Various day-to-day administrative tasks in the office include, but are not limited to: Office Housekeeping and Document Control - cleanliness and organization of the office documents in Google Drive and elsewhere such as paper filing systems or other softwares. Updating key data tracking spreadsheets as assigned Collect, sort and distribute office mail as directed Assistance within LMN and Hubspot as assigned Attend and support social committee meetings, tasks and errands as required Complete HR support tasks as assigned Complete other administrative duties as assigned Recruiting, Hiring and Onboarding - Management and ownership of hiring new employees, preparing and executing onboarding and providing support in recruiting and hiring tactics. Screening resumes, completing phone interviews and scheduling in person interviews Preparing onboarding packages such as: enrolling in training, adding employee to softwares, and preparing/rolling out first day packages Completing onboarding with employees Assistance with encouraging smooth introductions to the company by providing direct support for new hires Plan and execute hiring events as required Casual staff management - hiring, scheduling and assisting Managers as needed Human Resources - Assistance with general administration tasks such as preparing paperwork, submitting reports, gathering data and keeping up-to-date on the HRIS system. Management of BambooHR employee files Preparation of paperwork: Letters of Employment, Termination Letters, Scholarship Loan Agreements Offboarding tasks as assigned Scheduling training as required Safety Safety Checks Internal Audits Upkeep of policies, ERP and training Scheduling and Conducting HSC Meetings Preparing staff for audits Monitoring incoming paperwork, ensuring tasks are completed per zone Implementing safety controls Investigations and reports Tailgate Topics Creation and Administration Other Tasks Complete tasks/projects as assigned in Asana Social Media management Assist with planning company events What You Bring 1–3 years of administrative experience Experience in trades, field service, or construction environment is a plus Applicants with Safety experience/education will be given preference Comfortable working in a field environment (not just behind a desk) Strong organizational, attention to detail and time management skills Excellent verbal and written communication in English Proficient in Google Workspace (Docs, Sheets, Drive) Confident with spreadsheets (formulas, data tracking) A drivers license, and the ability to be insured to drive a company vehicle Positive attitude and team-oriented mindset Bonus: Please tell us your favourite summer activity in your application — this shows us you actually read the posting (and tells us a bit about you)! Compensation & Benefits $52,000.00-$65,000.00, full-time 2 weeks paid vacation Company paid health & wellness benefits after 3 months Company laptop + phone allowance Paid training and development opportunities Supportive, fun team environment with great internal culture Schedule Monday to Friday, 8:00AM - 4:00 PM. Work-from-home flexibility is available, Friday's are typically work from home for all office staff. Location Please note that our current working location is on 32nd Ave NE. We are moving our headquarters, and the permanent working location after August 1 will be located in the SE of Calgary. How to Apply Apply through this job listing with your resume and a brief cover letter telling us why you are interested in this role. #landscapersbynatureishiring

This role manages the full recruitment cycle from screening to onboarding and handles general HR administration using BambooHR. Additionally, the coordinator is responsible for maintaining COR safety compliance, conducting audits, and managing safety documentation.

Candidates need 1-3 years of administrative experience, preferably within trades, construction, or field services. Proficiency in Google Workspace and a valid driver's license are required, with a strong preference for those with safety education or experience.

• Company paid health & wellness benefits • Company laptop • Phone allowance • Paid training and development opportunities • 2 weeks paid vacation

Identified from the job description. Confirm important requirements above.

• Recruiting
• Onboarding
• COR Safety
• HR Compliance
• Administrative Support
• Document Control
• Google Workspace
• Spreadsheet Management
• Internal Auditing
• Employee Relations
• Time Management
• Written Communication
• Verbal Communication
• Safety Investigations
• Scheduling
• Social Media Management

Minimum experience

2+ years