Administrative Coordinator, STO

Interested in a career at Langara College? Our employees exemplify Langara's values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply! Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with Langara College. Exceptions to this will be clearly outlined in the event Langara College requires work (or positions to be based) to be performed outside BC or Canada. Current employee? Apply through Careers in your Workday account. ​ Job Title: Administrative Coordinator, STO Employee Group: Administrator Employee Type: Temporary (Fixed Term) Start Date: Wednesday, September 2 2026 End Date (if applicable): Wednesday, March 31 2027 Job Summary: Reporting to the Director, Strategic Transformation Office, the Administrative Coordinator, STO serves as confidential administrative support to the Strategic Transformation Office (STO) leadership team. The Administrative Coordinator supports the development and implementation of College-wide business transformation initiatives. The Administrative Coordinator supports and coordinates cross-functional teams and project/program governance groups across the College to ensure the successful, efficient, and on-budget execution of events, initiatives, and projects. The Administrative Coordinator works with highly confidential information, relating to organizational and operational changes across the College, STO staffing, vendor relationship management and contractual matters. They are responsible for maintaining confidential SharePoint document repositories and collaboration sites, including managing security and access to these materials. Job Description: Duties & Responsibilities: 1. Serves as liaison between STO and other departments within the College, including: Maintains effective and efficient communication with the personnel of the Executive Office, the Deans and Division Chairs office, and other departments. Maintains an ongoing awareness of strategic initiatives affecting other departments to ensure effective and efficient coordination of STO plans and activities. Schedules, prepares agendas and materials, records and files minutes for project and program governance groups, and coordinates STO contributions to College committees, including confidential status reporting to Executive Leadership Team (ELT) meetings. Maintains all STO communications channels, email inboxes and distribution lists. Responds to routine and non-routine inquiries ensuring effective and efficient communication between the STO and all internal and external communities. Facilitates and coordinates activities with IT, Facilities and other service departments to action departmental needs as requested and required by the STO team. 2. Performs administrative duties for the Strategic Transformation Office: Assists with maintaining the calendars of the Director and Associate Directors, ensuring both scheduled and emergency meetings are considered. Schedules and organizes meetings, appointments, interviews, room bookings, catering, travel arrangements, and other scheduling priorities. Manages meeting agendas and related files, reviewing, recording, and circulating meeting minutes and ensuring timely action of all follow up items as required. Gathers and compiles data in support of STO key performance indicators. Researches, designs, and develops materials for reports, manuals, and presentations. Initiates and drafts routine correspondence on behalf of the Director or Associate Directors. Creates and updates electronic presentations on behalf of the Director or Associate Directors. Makes copies of forms and documents and distributes as required. Ensures adequate supplies, stationery and other materials are maintained and works with Facilities to resolve any deficiencies in the STO office space. 3. Provides administrative support in confidential matters: Plans, schedules, and communicates onboarding and orientation activities and assists hiring leader in administratively orienting new employees to STO including College systems and processes, granting access to document repositories, ordering equipment etc. Assists the Director and Associate Directors with personnel issues and recruitment matters. Liaises with Human Resources to coordinate information using high level of discretion and good judgement. Manages STO status reporting activities, report templates and reporting schedule. Assists the Director with budget matters and liaising with Finance as needed, as well as monitors STO budget-to-actual spending and reports to Director. Assists the Director to maintain an active performance management and leadership process for all department employees. Prepares highly confidential material and correspondence with respect to all levels of College personnel such as grievance reports, disciplinary letters, contractual matters, and meetings with union representatives. 4. Coordinates Special Projects: Assists the Director with the strategic and operational planning process for the STO. May serve as coordinator for special projects, including working with other departments to ensure successful execution of these projects. May contribute to project activities, such as demonstrations, testing, training, documentation, and planning as directed. May research and/or co-ordinate the collection and collation of data and compile relevant statistical information for reporting purposes. May assist in reviewing, developing, and implementing policies and best practices related to the STO. Conducts internal/external research, sources data, produces various reports, analyzes data, and summarizes finding to the Director for interpretation. 5. As needed, may provide confidential administrative assistance to other Managers. 6. Performs other related duties and/or projects, as assigned. Qualifications Required: Education & Experience: Bachelor’s degree preferred or minimum two-year post-secondary education such as Diploma or Associate Degree in business, project management or related field from a recognized post-secondary institution. Must have at least two years’ experience working in a Coordinator-type role, with responsibility for ensuring the successful completion of multiple, concurrent tasks. Must have at least four years of recent, related experience in progressively responsible administrative positions, preferably in a unionized environment, ideally in a post-secondary educational institution. An equivalent combination of education and experience may be considered. Experience and/or knowledge in human resources practices, budget administration, event management, project management, and business communications, a definite asset. Experience in scheduling, preparing agendas and minutes, basic knowledge of formal meeting protocols, and drafting complex documents in various formats. Considerable sensitivity to and experience in cross-cultural settings in various environments and with different cultural client groups. Experience working with a large enterprise system (e.g., Banner, Workday), an asset. Experience working in a unionized environment. Skills & Abilities: Requires a proactive, independent, individual who takes initiative in all duties, and is comfortable finding answers to their own questions. Must be able to exercise sound judgement and demonstrate resourcefulness to proactively identify and respond to issues, with minimal supervision. Superior ability to communicate effectively, both verbally and in writing. Extensive interpersonal, organizational, analytical, and problem-solving skills. Must be organized and efficient, with an eye for detail. Must demonstrate follow-through to see tasks to completion. Must be able to handle confidential personal and sensitive information with discretion. Competent in utilizing effective time-management skills to complete tasks despite frequent interruptions. Additional Info: Why Join Langara? At Langara College, we support the College’s vision of promoting wellness and fostering personal and professional growth for our employees. We are dedicated to embracing, honouring, and advancing diversity, equity, and inclusion, while offering a competitive and inclusive benefits package that reflects our commitment to overall health, financial security, and work-life balance. ** Eligibility and entitlements may vary based on the employment group, and if the position is temporary, part-time, or casual ** We offer the following benefits: Extensive medical, dental, and vision coverage Hybrid-work program for eligible positions Generous vacation package plus paid time off during college winter closure (1 week in December) Employer paid defined benefit pension plan Potential eligibility for educational, training, and developmental programs Access to on-site daycare subject to availability Tuition waivers for courses at Langara College, subject to space availability Course/program tuition reimbursements Wellness classes and campus engagement events Salary Range: $34.70 - $48.58 per hour Pay Grade: Admin Paygrade 05 Compensation beyond the mid-point requires approval by the Public Sector Employers’ Council Secretariat (PSEC). Scheduled Weekly Hours: 35 Hours may vary according to the needs of the department. Closing Date: Monday, August 24 2026 People and Culture is committed to embracing, honoring, and promoting diversity, equity, and inclusion in our workplace. We remain dedicated to focusing our efforts on creating an inclusive employee community that fosters a sense of safety and belonging for everyone. We humbly acknowledge that we are just beginning our journey, which includes engaging in our own internal learning and creating a data-driven action plan that supports the integration of EDI practice into the work of People and Culture and the work we do with employees and leaders. Langara College welcomes applications from everyone including people from groups that are experiencing inequity including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2SLGBTQIA+ community. If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please contact us. Shortlisted candidates will be required to provide proof of educational and professional credentials noted on their resume. In addition, those shortlisted with international credentials must have their education credentials evaluated through WES (World Education Services) and provide Langara College, People & Culture document evaluation access for employment purposes. We thank you for your interest in Langara College and for taking the time to complete an application. Only complete applications will be reviewed. Please be advised that only shortlisted candidates will be contacted due to the number of applications received. Langara is committed to enhancing our diverse workforce.

The Administrative Coordinator provides confidential support to the Strategic Transformation Office leadership team, including managing communications, scheduling, and project governance. They also assist with budget monitoring, personnel matters, and the coordination of cross-functional business transformation initiatives.

Candidates must have at least two years of experience in a coordinator role and four years of administrative experience, preferably in a unionized post-secondary environment. A bachelor's degree is preferred, though a two-year diploma or associate degree in a related field is the minimum requirement.

• Medical coverage • Dental coverage • Vision coverage • Hybrid-work program • Vacation package • Defined benefit pension plan • Educational programs • On-site daycare • Tuition waivers • Tuition reimbursements • Wellness classes

• Time managementPreferred
• Problem solvingPreferred
• Data analysisPreferred
• CommunicationPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Project coordination
• Communication
• Data analysis
• Meeting management
• Confidentiality
• Budget administration
• Human resources practices
• Event management
• Time management
• Problem-solving
• Organizational skills
• Report writing
• Stakeholder liaison
• Document management
• Training Documentation
• Resourcefulness
• Administrative Support
• Workday (Software)
• Research Sources
• Time Off Management
• Follow Through
• Administrative Functions
• Planning
• Research
• Business Communication
• Business Transformation
• Performance Management
• Finance
• Event Management
• Governance
• Leadership
• Innovation
• Problem Solving
• Key Performance Indicators (KPIs)
• Project Management
• Taking Meeting Minutes
• Operational Planning
• Presentations
• Proactivity
• Microsoft SharePoint
• Time Management
• Travel Arrangements
• Vendor Relationship Management
• Writing
• Scheduling
• Templates
• Coordinating
• Enterprise Application Software
• Demonstration Skills

• Administrative
• Education
• Management & Leadership
• Human Resources
• Administrative Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Minimum education

College diploma

Minimum experience

2+ years

Apply by

Aug 25, 2026

Posting language

English

Working hours

35 hours per week