Project Assistant

Job summary

The Project Assistant provides administrative and coordination support to construction project teams to ensure projects are completed safely and within budget. Responsibilities include preparing purchase orders, contracts, and health and safety documentation while communicating project information to clients and the team.

Job details

Since 1989, Lar-Mex Inc. has successfully managed and completed countless mechanical contracting projects. Our services cover all spheres of a Smart Building Energy Management System which includes plumbing, sheet metal, and more! Our core values to inspire, innovate and lead are what guide our business, foster our growth, and are at the core of our relationships with clients and employees. This is what makes us one of the fastest growing mechanical contractors in the region, come grow with us! Job purpose The Project Assistant is responsible for provide administrative and coordination support to construction project teams to help ensure projects are completed safely, efficiently, on time, and within budget. Duties and responsibilities Job Duties: * Assist the Project Coordinators with day-to-day administrative tasks. * Prepare Purchase Orders, Progress Billing, RFI’s, Permits, Shop Drawings & Closeout Documents. * Prepare contracts and revisions for changes & additions to contractual agreements with consultants, clients, suppliers & subcontractors including collecting all regulated documentation (WSIB, Insurance, Acquittances, Form 1000 etc.) * Assist with various administrative tasks assigned. * Prepare reports to the Project Managers & Clients as requested. * Prepare Health & Safety Documentation as required. * Effectively & accurately communicate relevant project information to the client and project team. * This position is located at our Canotek office. * Other duties as assigned. Qualifications Knowledge and Abilities: * Proficient in MS Office Suite of products. * Bilingualism is an asset. * Knowledge of HVAC industry an asset. * Effective communication skills including verbal, written and presentation skills. * Strong multi-tasking and organizational skills. * Ability to handle several responsibilities at once under minimal supervision, take on special projects as assigned, and coordinate the activities of others to accomplish objectives and meet deadlines. * Demonstrated willingness to be flexible and adaptable to changing priorities. Required Skills: * Experience in a project management environment involving large construction projects is an asset. * 0-1 Year experience is considered an asset. Education: * Post-secondary education in Administration or relevant training. Salary Range: $18 - $23 hourly, based on experience and qualifications. What’s in it for you: * Industry leading compensation * Extended health, vision, and dental benefits * Wellness plan * Pension plan match * Employee assistance program * Free onsite parking Existing Vacancy: Yes **Lar-Mex Inc. welcomes and encourages applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process.

What you’ll do

The Project Assistant provides administrative and coordination support to construction project teams to ensure projects are completed safely and within budget. Responsibilities include preparing purchase orders, contracts, and health and safety documentation while communicating project information to clients and the team.

Requirements

Candidates should have post-secondary education in administration or relevant training and proficiency in MS Office. Experience in a project management environment and knowledge of the HVAC industry are considered assets.

Benefits

• Industry leading compensation
• Extended health benefits
• Vision benefits
• Dental benefits
• Wellness plan
• Pension plan match
• Employee assistance program
• Free onsite parking

Listed skills

• Administrative Support · Preferred
• Project Coordination · Preferred
• Communication Skills · Preferred
• Multi-Tasking · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Project coordination
• Purchase orders
• Progress billing
• RFI management
• Permit processing
• Shop drawings
• Contract preparation
• Health and safety documentation
• MS Office Suite
• Communication skills
• Multi-tasking
• Organizational skills
• HVAC industry knowledge
• Bilingualism
• Report Writing
• Contract Preparation
• Smart Buildings
• Organizational Skills
• Ability To Meet Deadlines
• Effective Communication
• Administrative Functions
• Energy Management Systems
• HVAC
• Billing
• Construction
• Employee Assistance Programs
• Plumbing
• Project Management
• Sheet Metal
• Microsoft Office
• Multitasking
• Presentations
• Shop Drawing
• Subcontracting
• Writing
• Coordinating

Job areas

• Construction
• Administrative
• Energy
• Trades
• Project Assistant
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive