Branch Administrator

Job summary

The Branch Administrator manages reception duties, greets visitors, and provides administrative support for branch operations. Key tasks include tracking invoices, coordinating purchase orders, and assisting with service dispatch and safety records.

Job details

Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work. The Opportunity Leavitt Machinery is looking for a customer-oriented Branch Administrator to join our team in Kitimat, British Columbia. As the Branch Administrator, you will be responsible for greeting and directing customers and branch visitors in a professional and friendly manner, both in person and over the phone. This role will also provide administrative support for branch operations, including coordinating purchase orders, tracking invoices, and supporting our relationship with key customers and vendors. Essential Duties & Responsibilities As the Branch Administrator, your key responsibilities will include: Managing branch reception duties, including answering phone calls, collecting information, and directing walk-in visitors Coordinating shipments and interoffice mail, and supporting the Parts department as necessary Ordering and maintaining office supplies and marketing items Tracking invoices and following up with vendors on outstanding payments and purchase order requirements Managing and reconciling the Rio Tinto PO Tracker, including monitoring purchase orders, tracking invoices, identifying and communicating exceptions, and proactively following up with PO owners as required Assisting Service Dispatchers with the coordination of service jobs for Technicians Entering safety data into the filing system and accurately maintaining safety records Completing expense reports and providing administrative support to various departments including Sales, Rentals, Parts, and Service Managing and reconciling branch petty cash Supporting accurate and timely documentation and communication related to customer purchase orders and accounts Required Skills & Qualifications The ideal candidate will possess the following skills, knowledge, and competencies: Previous reception or customer service experience Experience with purchase order tracking, invoice administration, or vendor coordination is considered an asset Strong computer skills and proficiency with MS Office Suite (Word, Excel, Outlook) Excellent verbal and written communication skills Excellent organizational skills, planning skills, and multitasking ability Strong interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all job levels Excellent attention to detail and the ability to accurately track and reconcile information Strong ability to proactively identify discrepancies or exceptions and follow up to resolution Experience with SAP Ariba or similar procurement systems is considered an asset Confident self-starter and team player Benefits & Perks Leavitt Machinery is proud to offer competitive compensation and flexible benefits coverage for all eligible employees, including an employer matching RRSP plan: Company paid medical health care plan for you and your dependents Dental plan, vision plan, and prescription drug coverage Annual health care spending account Life insurance, short term disability insurance, and travel insurance Sick leave plan – 100% employer paid Employee assistance programs RRSP matching Ongoing professional development opportunities Company phone and laptop The base pay range for this role is: $44,000 to $49,500 per year depending on experience. This is an onsite role based in Kitimat, British Columbia. Leavitt Machinery would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law. #LeavittMachinery

What you’ll do

The Branch Administrator manages reception duties, greets visitors, and provides administrative support for branch operations. Key tasks include tracking invoices, coordinating purchase orders, and assisting with service dispatch and safety records.

Requirements

Candidates should have previous experience in reception or customer service and proficiency with MS Office Suite. Experience with procurement systems like SAP Ariba and purchase order administration is considered an asset.

Benefits

• Medical health care plan • Dental plan • Vision plan • Prescription drug coverage • Annual health care spending account • Life insurance • Short term disability insurance • Travel insurance • Sick leave plan • Employee assistance programs • RRSP matching • Professional development opportunities • Company phone • Company laptop

Listed skills

• Customer service · Preferred
• written communication · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Vendor Coordination · Preferred
• Multitasking · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Customer Service
• Purchase Order Tracking
• Invoice Administration
• Vendor Coordination
• MS Office Suite
• Verbal Communication
• Written Communication
• Organizational Skills
• Multitasking
• Interpersonal Skills
• Attention To Detail
• SAP Ariba
• Procurement Systems
• Data Entry
• Petty Cash Management

Job areas

• Administrative
• Customer Service & Support
• Manufacturing
• Logistics