Parts Operations Administrator

Job summary

The Parts Operations Administrator manages purchase orders and data entry within the Microsoft AX ERP system. They are responsible for coordinating with vendors to resolve order challenges and optimizing inbound costs through freight strategies.

Job details

Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work. The Opportunity Leavitt Machinery is looking for an organized and detail-oriented Parts Operations Administrator to join our team in Coquitlam, BC. In this role, you will work closely with the Parts Administration team to ensure prompt and accurate vendor return processing and timely receipt of products. Essential Duties & Responsibilities As the Parts Operations Administrator, your key responsibilities will include: Manage purchase orders and perform data entry in Microsoft AX ERP system Communicate with vendors and internal departments to address order challenges, delays, and backorders Follow up with vendors on outstanding orders Reduce inbound costs through order consolidation and vendor freight strategies Maintain up to date knowledge of the Parts department and related business processes Required Skills & Qualifications The ideal candidate will possess the following skills, knowledge, and competencies: At least one year of administrative and/or customer service experience Proficiency with Microsoft AX is considered a strong asset Strong written and verbal communication skills Strong proficiency in MS Office Suite (Excel, Word, Outlook) Strong organizational skills and the ability to multitask in a dynamic, fast-paced work environment Post-secondary education in business, operations or a related discipline is an asset Benefits & Perks Leavitt Machinery Canada is proud to offer competitive compensation and flexible benefits coverage for all eligible employees, including an employer matching RRSP plan: Company paid medical health care plan for you and your dependents Dental plan, vision plan, and prescription drug coverage Annual health care spending account Life insurance, short term disability, and travel insurance Sick leave plan – 100% employer paid Employee assistance programs RRSP matching Ongoing professional development opportunities Company phone and laptop The base pay range for this role is: $45,000 to $50,000 annually, depending on experience. This is an onsite role based in Coquitlam, BC. Leavitt Machinery would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law. #LeavittMachinery

What you’ll do

The Parts Operations Administrator manages purchase orders and data entry within the Microsoft AX ERP system. They are responsible for coordinating with vendors to resolve order challenges and optimizing inbound costs through freight strategies.

Requirements

Candidates need at least one year of administrative or customer service experience and proficiency in MS Office. Post-secondary education in business or operations and experience with Microsoft AX are considered assets.

Benefits

• Medical health care plan • Dental plan • Vision plan • Prescription drug coverage • Annual health care spending account • Life insurance • Short term disability • Travel insurance • Sick leave plan • Employee assistance programs • RRSP matching • Professional development opportunities • Company phone • Company laptop

Listed skills

• Customer service · Preferred
• Microsoft Excel · Preferred
• Multitasking · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft AX
• Data Entry
• Vendor Management
• Purchase Order Management
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Communication Skills
• Organizational Skills
• Multitasking
• Customer Service
• Order Consolidation

Job areas

• Administrative
• Logistics
• Manufacturing
• Customer Service & Support