Rental Coordinator

Job summary

Coordinate internal and external equipment rental requests across a designated territory, optimizing fleet utilization and managing rental processes, contracts, and billing. Work with service and sales teams to prioritize shop items, capture leads, prepare quotes, monitor market changes, and support customer and key account relationships.

Job details

Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work. The Opportunity Leavitt Machinery is looking for a customer service-oriented Rental Coordinator to join our team in Regina, Saskatchewan. As the Rental Coordinator, you will be responsible for the coordination of equipment within a designated territory, driving optimal rental fleet utilization and carrying out rental processes and documentation. Essential Duties & Responsibilities As the Rental Coordinator, your key responsibilities will include: Manage internal and external rentals requests within a designated territory Partner with internal Service employees to prioritize shop items Work closely with Sales Representatives to ensure leads are captured and proper fleet utilization Administer contracts and monitor billing of machinery on rentals Manage quoting and territory market changes Support Sales Representatives with current customers, manage key account relationships over the phone, and add new and potential customers within the territory Required Skills & Qualifications The ideal candidate will possess the following skills, knowledge, and competencies: 1-3 years of related work experience in a sales or customer service environment Post-secondary education in business, sales, operations, or a related discipline Strong proficiency with Microsoft Office (Word, Excel, Outlook) Experience with Microsoft CRM is an asset Excellent interpersonal skills and communication skills Strong organizational skills and the ability to multitask in a dynamic, fast-paced environment Self-starter with the ability to work effectively independently Benefits & Perks Leavitt Machinery Canada is proud to offer competitive compensation and flexible benefits coverage for all eligible employees, including an employer matching RRSP plan: Company paid medical health care plan for you and your dependents Dental plan, vision plan, and prescription drug coverage Annual health care spending account Life insurance, short term disability, and travel insurance Sick leave plan – 100% employer paid Employee assistance programs RRSP matching Ongoing professional development opportunities The base pay range for this role is: $50,000 to $58,000 per year depending on experience level, plus bonuses. This is an onsite role based in Regina, Saskatchewan. Leavitt Machinery would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law. #LeavittMachinery

What you’ll do

Coordinate internal and external equipment rental requests across a designated territory, optimizing fleet utilization and managing rental processes, contracts, and billing. Work with service and sales teams to prioritize shop items, capture leads, prepare quotes, monitor market changes, and support customer and key account relationships.

Requirements

Candidates should have 1–3 years of related sales or customer service experience and post-secondary education in business, sales, operations, or a related discipline. Strong Microsoft Office skills, communication and organizational abilities, multitasking, and the capacity to work independently are expected; Microsoft CRM experience is an asset.

Benefits

• Company-Paid Medical Coverage
• Dental Plan
• Vision Plan
• Prescription Drug Coverage
• Annual Health Care Spending Account
• Life Insurance
• Short-Term Disability Insurance
• Travel Insurance
• Paid Sick Leave
• Employee Assistance Program
• RRSP Matching
• Professional Development Opportunities

Listed skills

• Customer service · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer Service
• Rental Coordination
• Equipment Fleet Utilization
• Rental Request Management
• Contract Administration
• Billing Monitoring
• Quoting
• Sales Support
• Account Relationship Management
• Microsoft Office
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft CRM
• Communication
• Organization and Multitasking

Job areas

• Customer Service & Support
• Sales
• Logistics
• Administrative

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