Sales Coordinator (12 months Contract)

Job summary

The Sales Coordinator is responsible for managing the administrative workflow of new and used equipment sales, including processing quotes, purchase orders, and invoices. They act as a primary liaison between sales representatives, internal departments, and external vendors to ensure accurate documentation and timely delivery of equipment.

Job details

MasonLift is the fastest growing material handling equipment dealer in BC, backed by the 3 largest brands in the Industry: Toyota, Kalmar and Ottawa. Together we offer new and used equipment sales, short and long-term rentals, emergency and preventative maintenance, and comprehensive parts support. What we offer: Competitive salary Stable Daytime Schedule, Monday to Friday 7:30am-4pm Advancement opportunities Extensive hands-on Training program This position is a maternity leave replacement. The contract will be for a period of 12 months. Position Summary The sales Coordinator (New & Used) role is responsible for the coordination of New and Used equipment sales, liaison between all internal and external vendors. Specific Accountabilities Process necessary paperwork associated with the sale of new & used equipment from the Sales representative, including quotes, worksheets, purchase orders, purchase contracts, PST forms, site surveys and maintenance surveys. Order trucks in Toyota CRM (New Only) Source Used Equipment for Sales representatives using Softbase & BI Reports. Prepare Quotes for Used Equipment using the Pricing Matrix. Coordinate with service and parts department regarding work that needs to be performed on the truck to prepare for delivery to the customer. Generate service work orders for PDI, LDI, installations required. Order data tags in TMHU portal as required. Prepare purchase orders as required. Prepare packing slip/BOL for delivery of new equipment. Send for authorization and release trucks for shipping. Coordinate delivery of new units with cartage company and Sales representatives Request SPRs, NPP incentives and TSDRs when required. Prepare invoices for all equipment sold. Check & code all sales-related vendor invoices. Prepare lease and Internal applications for each sales order and forward it to the leasing company, correspond with leasing company on the status. Order batteries, chargers, and attachments. Upload all documents into CRM software. Qualifications Education & Work Experience College degree or equivalent experience and 3-5 years' experience in an administrative position. Competencies and Skills Strong planning, analytical and organizational skills Proficient with MS Office, Excel, etc. Ability to handle multiple tasks, process large volumes, work well under pressure Customer service oriented Detail oriented; maintain accurate records. Effective interpersonal skills, able to establish cooperative working relationships AI Use in Our Hiring Process: As part of our recruitment process, we may use artificial intelligence (AI) tools to help review applications or support parts of the screening process. All stages of the hiring process are subject to human review, oversight, and final approval. While AI‑supported tools may assist in certain steps, they do not replace or determine human decision‑making. Privacy Policy: We also take privacy seriously. Any personal information collected during the hiring process is handled responsibly and in accordance with applicable privacy laws. Equal Opportunity Employer: MasonLift is an equal opportunity employer. We welcome and encourage applications from candidates of all backgrounds including minorities and those with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

What you’ll do

The Sales Coordinator is responsible for managing the administrative workflow of new and used equipment sales, including processing quotes, purchase orders, and invoices. They act as a primary liaison between sales representatives, internal departments, and external vendors to ensure accurate documentation and timely delivery of equipment.

Requirements

Candidates must possess a college degree or equivalent experience along with 3-5 years of administrative background. Proficiency in MS Office and strong organizational, analytical, and customer service skills are required for this role.

Benefits

• Competitive salary • Stable daytime schedule • Advancement opportunities • Extensive hands-on training program

Listed skills

• Customer service · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Detail-oriented · Preferred
• Microsoft Excel · Preferred
• MS-Office · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Sales coordination
• Administrative support
• Data entry
• Customer service
• Purchase order processing
• CRM software
• MS Office
• Excel
• Inventory management
• Invoicing
• Vendor liaison
• Logistics coordination
• Detail oriented
• Analytical skills
• Organizational skills
• Interpersonal skills
• Material Handling Equipment
• Organizational Skills
• Customer Relationship Management (CRM) Software
• Planning
• Microsoft Excel
• Artificial Intelligence
• Business Intelligence
• Customer Relationship Management
• Customer Service
• Sales
• Interpersonal Communications
• Coordinating
• Detail Oriented

Job areas

• Sales
• Administrative
• Logistics
• Manufacturing
• Sales Coordinator
• Clerical Support Workers Not Elsewhere Classified
• Sales Representatives of Services, Except Advertising, Insurance, Financial Services, and Travel