Sales Coordinator

Job summary

The Aftermarket Sales Coordinator oversees and standardizes Preventive Maintenance programs across branches to ensure data accuracy and operational efficiency. This role acts as a central point of contact for aftermarket agreements and provides reporting support to leadership and sales representatives.

Job details

MasonLift is the fastest growing material handling equipment dealer in BC, backed by the 3 largest brands in the Industry: Toyota, Kalmar and Ottawa. Together we offer new and used equipment sales, short and long-term rentals, emergency and preventative maintenance, and comprehensive parts support. What we offer: Competitive salary 3 weeks’ vacation Employer paid benefits such as: medical insurance, dental, vision, disability coverage, life insurance and more Paid sick days 5% RRSP match Advancement opportunities Extensive hands-on Training program Position Summary The Aftermarket Sales Coordinator is responsible for the oversight, coordination, and standardization of the Preventive Maintenance (PM) programs and related aftermarket systems across branches. This role serves as the central owner of PM program, integrity and aftermarket operational coordination, ensuring data accuracy, improved completion rates, operational visibility, and consistent execution across all branches. Specific Accountabilities TMHU Units in Operation & Service Market Share: The ongoing administration of moving individual trucks in and out of our UIO Identifying, qualifying, and creating TMHU Portal follow-up activities related to truck movement and opportunities PM program ownership: Maintain PM list integrity including equipment coverage, frequency, contract alignment, and data accuracy Identify and correct missing units, duplicates, and system inconsistencies Standardized PM process and documentation across branches PM planning and execution support Prepare and validate monthly PM lists by branch and territory Provide vetted PM schedules to dispatch for technician assignment Monitor PM aging and completion visibility Maintain accurate customer contact information and account setup Provide reporting and data support to ASRs and leadership as required National & cross territory program coordination: Coordinate implementation and follow-up of national agreements Support creation and execution of cross-territory aftermarket agreements Act as central coordination point for multi-branch aftermarket programs Qualifications Education & Work Experience Post secondary or equivalent education proficiency 2 to 3 years’ experience in a similar role dealing with customers, invoicing, billing, and coordinating with internal teams Competencies and Skills Proficiency in software tracking tools (CRMD/Softbase) Accurate and detail-orientated with strong analytical skills Effective interpersonal skills with the ability to communicate clearly and effectively in verbal and written form Goal orientated. Able to adapt to changing priorities, handle multiple projects, set schedules and meet deadlines in a fast-paced environment Proficiency in Microsoft Word and Power Point Advanced Excel Skills Ability to effectively establish rapport, present information and respond to Questions Ability to solve practical problems and deal with a variety of variables Ability to be organized with respect to on-going calls/discussion for follow-up – record keeping Ability to initiate and maintain territorial activity via various methods of contact Ability to communicate effectively with all levels of management and customer personnel Working Conditions The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. While performing the duties of this position, the employee is regularly required to sit, stand, walk, talk and hear. AI Use in Our Hiring Process: As part of our recruitment process, we may use artificial intelligence (AI) tools to help review applications or support parts of the screening process. All stages of the hiring process are subject to human review, oversight, and final approval. While AI‑supported tools may assist in certain steps, they do not replace or determine human decision‑making. Privacy Policy: We also take privacy seriously. Any personal information collected during the hiring process is handled responsibly and in accordance with applicable privacy laws. Equal Opportunity Employer: MasonLift is an equal opportunity employer. We welcome and encourage applications from candidates of all backgrounds including minorities and those with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

What you’ll do

The Aftermarket Sales Coordinator oversees and standardizes Preventive Maintenance programs across branches to ensure data accuracy and operational efficiency. This role acts as a central point of contact for aftermarket agreements and provides reporting support to leadership and sales representatives.

Requirements

Candidates must have post-secondary education and 2 to 3 years of experience in a similar role involving customer service, billing, and team coordination. Proficiency in CRM software, Microsoft Office, and advanced Excel skills is required.

Benefits

• Medical insurance • Dental insurance • Vision insurance • Disability coverage • Life insurance • Paid sick days • RRSP match • Vacation

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Preventive Maintenance · Preferred
• interpersonal skills · Preferred
• Documentation · Preferred
• Communication · Preferred
• Reporting · Preferred
• Microsoft Word · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Sales coordination
• Preventive maintenance
• Data accuracy
• Inventory management
• CRM software
• Softbase
• Microsoft Word
• Microsoft PowerPoint
• Advanced Excel
• Analytical skills
• Communication
• Interpersonal skills
• Time management
• Reporting
• Documentation
• Customer service
• Material Handling Equipment
• Aftermarket Sales
• Rapport Building
• Record Keeping
• Ability To Meet Deadlines
• Planning
• Analytical Skills
• Microsoft Excel
• Artificial Intelligence
• Billing
• Sales
• Leadership
• Interpersonal Communications
• Invoicing
• Preventive Maintenance
• Market Share
• Writing Systems
• Coordinating
• Dispatching
• Detail Oriented
• Goal-Oriented

Job areas

• Sales
• Customer Service & Support
• Logistics
• Administrative
• Manufacturing
• Sales Coordinator
• Clerical Support Workers Not Elsewhere Classified
• Sales Representatives of Services, Except Advertising, Insurance, Financial Services, and Travel