Will and Estates LAA – Vancouver/West Vancouver

Job summary

Manage wills and estates files, including conflict searches, file openings, client identification, retainer letters, document organization, and formatting. Support lawyers with trust transactions, billing and reports, correspondence, meeting scheduling, and other administrative duties.

Job details

Who we are: Lindsay Kenney LLP is one of Western Canada’s largest full-service law firms with locations conveniently located in downtown Vancouver, West Vancouver, and Langley. After 45 years in the business, our success continues to be fueled by the talent, ambition and expertise of our amazing team. Why it is great to work at LK Law: Lindsay Kenney LLP offers our team members a dynamic, collaborative and family-focused environment. In addition to a competitive base salary, we provide: A comprehensive benefits package – LK Law pays for 100% of the benefit premiums Annual Health Care Spending Account RRSP Matching after 1 year of employment Access to our Employee Assistance Program (EAP) Opportunities for personal growth and development A generous vacation allotment Personal days Fitness and wellness allowances On-site fitness centers A supportive, engaging, tight-knit culture What you can expect: We currently have an opening for a driven Wills and Estates LAA. This role requires an individual who is organized, effective at multi-tasking and detail-oriented, with strong communication and interpersonal skills. There may be an opportunity for the role to be located in either our Vancouver or West Vancouver office in the future, depending on the successful candidate's preference and business needs. Depending on experience and knowledge, the core responsibilities of the role will include, but are not limited to: Performing conflict searches, opening files, completing client identification/verification and preparing retainer letters. Maintaining and organizing files and documents. Formatting documents. Preparing trust deposits, trust cheque requests, trust transfers, investment deposits and redemptions, billing and generating monthly WIP and AR Reports. Sending and receiving letters with or without enclosures, as well as with or without courier. Calendar organization for lawyers including scheduling telephone, video conference and in-person client meetings, booking boardrooms and setting up virtual meetings using Zoom and Teams; and Other administrative duties as required. What you bring to the table: Minimum 3-5 years of experience as an LAA, with a strong focus on Wills and Estates A Legal Administrative Assistant Certificate from an accredited post-secondary institution Previous experience using iManage, Acumin, BC Online. BC Registry Services and MYLTSA Strong technical proficiency, including Microsoft Word, Excel, Outlook, and Adobe Ability to manage a high volume of work and shifting priorities while meeting deadlines Excellent interpersonal and communication skills Familiarity with WESA Professional judgment, discretion, and the ability to maintain confidentiality Flexibility and adaptability in response to changing demands and deadlines Compensation: The typical salary range for this position is $63,000-$70,000 per year. The base pay offered may vary depending on job-related skills/knowledge, experience, and internal and market equity. Please send your resume with “Will and Estates LAA” in the subject line, along with a cover letter stating salary expectations to careers@lklaw.ca. We thank all applicants for their interest, only those considered for an interview will be contacted.

What you’ll do

Manage wills and estates files, including conflict searches, file openings, client identification, retainer letters, document organization, and formatting. Support lawyers with trust transactions, billing and reports, correspondence, meeting scheduling, and other administrative duties.

Requirements

Requires 3–5 years of legal administrative assistant experience with a strong focus on wills and estates, plus a Legal Administrative Assistant Certificate from an accredited post-secondary institution. Candidates should have experience with the listed legal systems and Microsoft and Adobe tools, strong communication and organizational skills, familiarity with WESA, and the ability to manage competing priorities confidentially and professionally.

Benefits

• Comprehensive Benefits Package
• Annual Health Care Spending Account
• RRSP Matching
• Employee Assistance Program
• Personal Growth and Development Opportunities
• Generous Vacation Allotment
• Personal Days
• Fitness and Wellness Allowances
• On-Site Fitness Centers

Listed skills

• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• Adobe · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Wills and Estates Administration
• File Management
• Document Formatting
• Trust Accounting
• Billing and Reporting
• Calendar Management
• Client Communication
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Adobe
• iManage
• Acumin
• BC Online
• BC Registry Services
• MYLTSA

Job areas

• Legal
• Administrative
• Finance & Accounting

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