Executive Assistant

Job summary

Provide comprehensive administrative support to the Executive Director, including calendar and travel management, correspondence, briefings, and files. Coordinate sensitive stakeholder communications, senior management action items, organizational input on large projects, and corporate events, retreats, and tours.

Job details

Executive & Board Assistant - Contract - 19658 About The Opportunity We are conducting a search for an Executive & Board Assistant. Reporting to the Executive Director, you will provide support services for the Office of the E.D., by maintaining strong and collaborative relationships with Senior Managers, the Board of Directors and federal government stakeholders. Duties include but are not limited to: Provide support to the E.D. through extensive calendar management, travel itinerary, tracking and management of correspondence, executive briefings and files Support the Office of the E.D. by managing stakeholder communications regarding sensitive issues, request for information, briefings and senior level meetings Liaise with a variety of internal and external stakeholders on large scale projects with the responsibility or coordinating the organizations input Liaise with members of Senior Management Committee and their Executive Assistants to ensure communication and execution of SMC action items Contribute to the coordination of major corporate events, retreats and tours About You The successful candidate will have the following: Post-secondary education in administration or related field A minimum of five years of relevant experience supporting an executive team and/or Board Strong customer service skills with the ability to communicate priorities effectively across the organization The ability to work in a fast-paced environment with discretion, recognizing when information is confidential The ability to work well under pressure, with deadlines Fluency in both English & French is an asset Strong technical skills in the MsOffice suite of software About the Job This position is a full time/contract position offering a $30.00 to $45.00 per hour. They are conveniently located central west (with parking) and offer a hybrid work arrangement that will see most employees in office two to three times weekly with occasional exceptions. How To Apply Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to executivesupportcontract@lrostaffing.com. If you are already registered with us, please contact your Senior Recruiter. Please quote job 19658. LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate. Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

What you’ll do

Provide comprehensive administrative support to the Executive Director, including calendar and travel management, correspondence, briefings, and files. Coordinate sensitive stakeholder communications, senior management action items, organizational input on large projects, and corporate events, retreats, and tours.

Requirements

Requires post-secondary education in administration or a related field and at least five years of experience supporting an executive team and/or Board. Candidates should have strong customer service and communication skills, discretion, the ability to meet deadlines under pressure, and strong Microsoft Office skills; English-French fluency is an asset.

Listed skills

• Customer service · Preferred
• Project Coordination · Preferred
• Time management · Preferred
• working under pressure. · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Travel Coordination
• Correspondence Management
• Executive Briefings
• Stakeholder Communications
• Confidentiality
• Customer Service
• Written And Verbal Communication
• Project Coordination
• Board Support
• Event Coordination
• Time Management
• Working Under Pressure
• Microsoft Office

Job areas

• Administrative
• Management & Leadership
• Government & Public Sector

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