Supervisor, Central Administration

Helping kids, families and communities thrive since 1932. www.macaulaycentres.org [http://www.macaulaycentres.org/] To learn more, watch our video here [https://www.youtube.com/watch?v=iu_tdpYHoZs] ---------------------------------------- Supervisor, Central Administration Permanent Full Time HOURS OF WORK: 35 Hours/Week NUMBER OF POSITIONS: 1 VACANCY: Replacement START DATE: Immediately REPORTS TO: Director, Finance and Administration ---------------------------------------- POSITION SUMMARY The Central Administration Supervisor supervises the central administration team and leads centralized administrative operations and coordination across the organization. The role oversees service delivery, compliance documentation, reporting, and administrative procedures; supports managers and internal teams through coordinated administrative services and special projects; and helps ensure consistent, high-quality service to both internal stakeholders and Macaulay clients. This position is based at Macaulay Centres for Children Head Office (2010 Eglinton Ave W., Toronto, ON M6E 2K3). ---------------------------------------- RESPONSIBILITIES Supervision and Leadership * Lead and supervise the central administrative team in achieving annual goals aligned with the agency’s philosophy, mission, values, and service standards. * Promote a collaborative, accountable team environment that supports quality customer service and effective administrative operations. * Liaise with Program management regarding distribution and prioritization of work. Administrative Operations & Team Coordination * Oversee central administration operations, standardize administrative practices and promote consistent service delivery across the organization. * Manage central procurement activities this includes stationery, business cards, and office supplies. * Train and support administration staff on standardized procedures and workflows. * Provide guidance on office procedures, forms, equipment use, and administrative timelines. Compliance & Documentation * Maintain complete, organized, and compliant records in accordance with established retention requirements. * Upload and maintain governance, licensing, regulatory, and compliance documentation in required reporting portals, this includes insurance renewals, insurance claims records, property leases, and property tax rebate materials * Lead the annual insurance renewal for the Agency. Special Projects & Central Coordination * Support and implement administrative projects and team initiatives that advance operational goals. * Coordinate administrative components of agency-wide projects, proposals, grants, and reporting requirements * Prepare and finalize materials for committees, leadership, and governance bodies. * Support stakeholder communications, mailings, and centralized record tracking. Facilities Management * Liaise with the building manager regarding routine building and maintenance matters. * Coordinate and track preventive maintenance schedules for building systems and equipment General * Attend agency staff meetings and training, team meetings and special events. * Maintain optimal attendance at work. * Work evenings and weekends when required * Work in compliance with all applicable regulations and laws * Comply with all Macaulay policies, practices and quality standards. * Work to further Macaulay’s mission, vision, values, and strategic directions. * Perform other duties as assigned QUALIFICATIONS * University degree, college diploma/certificate, or an equivalent combination of education and experience in business or office administration * Minimum three (3) years of progressive administrative experience * Experience managing/supervising a staff team * Excellent interpersonal, written and verbal communication and listening skills * Proven technical skills utilizing Microsoft 365 Suite of Applications (Teams, SharePoint, OneDrive, Excel, Word etc.), Foxit Phantom, Canva and e-mail * Ability to take direction with the ability/flexibility to adapt to multiple business requirements and changing priorities * Strong organizational capabilities and time management skills to manage multiple projects with the ability to multitask, prioritize effectively and meet deadlines * Demonstrates a high degree of initiative and problem solving with keen attention to details * Highly motivated to continually strive for excellent results including on-going improvements to work processes * Ability to apply sound judgment to a variety of situations demonstrating tact and diplomacy * Proven ability to organize, maintain, and monitor administrative records and data * Proven ability to build effective working relationships across teams * Ability to work independently and collaboratively in a team environment * Current standard first aid/ CPR-C certificate (if not, required to obtain certification within 60 days of hire) * Acceptable Vulnerable Sector Police Reference Check ---------------------------------------- SALARY: Supervisor, Central Administration Salary Scale (starting at $38.56/hour ($70,185 - $80, 211 per annum) with Competitive Benefits Package (health & dental) and paid time off entitlements (starting at 20 vacation days & 5 float days) ---------------------------------------- THIS POSITION IS NOT WITHIN THE CUPE LOCAL 2563 BARGAINING UNIT. Internal candidates: Apply through the Internal Career Centre on ADP Sign In | ADP WFNPORTAL [https://online.adp.com/signin/v1/?APPID=WFNPortal&productId=80e309c3-7085-bae1-e053-3505430b5495&returnURL=https://workforcenow.adp.com/&callingAppId=WFN&TARGET=-SM-https://workforcenow.adp.com/theme/admin.html]. External candidates: Apply through the Macaulay Job Opportunities Page at https://macaulaycentre.org/opportunities/job-opportunities/ [https://macaulaycentre.org/opportunities/job-opportunities/] INTERNAL APPLICATION PERIOD FOR CUPE LOCAL 2563 BARGAINING UNIT: August 12, 2026 - August 18, 2026 DATE POSTED: August 12, 2026 ---------------------------------------- Macaulay Centres for Children values the diversity of people and communities and is committed to excellence and inclusion. We welcome qualified individuals who contribute to the diversity of our staff group. Macaulay Centres for Children offers accommodation for applicants with disabilities in its recruitment process. If you are contacted by the agency regarding a career opportunity, please advise if you require accommodation. We thank all applicants for their interest in our organization, however only those selected for an interview will be contacted. This job posting is available in alternate formats upon request. Macaulay Centres for Children is committed to service and employment equity.

The supervisor leads the central administration team and oversees centralized operations, including compliance, procurement, and facilities management. They also support agency-wide projects and ensure consistent service delivery across the organization.

Candidates must have a university degree or college diploma in business or office administration and at least three years of progressive administrative experience. Proven supervisory skills and proficiency in Microsoft 365 applications are required.

• Health insurance • Dental insurance • Paid time off • 20 vacation days • 5 float days

• Compliance DocumentationPreferred
• Facilities ManagementPreferred
• Project CoordinationPreferred
• Microsoft 365Preferred
• CanvaPreferred
• TeamsPreferred
• Microsoft ExcelPreferred
• SharePointPreferred
• CommunicationPreferred
• ReportingPreferred
• Microsoft WordPreferred
• OneDrivePreferred
• ProcurementPreferred

Identified from the job description. Confirm important requirements above.

• Staff supervision
• Administrative operations
• Procurement
• Compliance documentation
• Reporting
• Microsoft 365
• Teams
• SharePoint
• OneDrive
• Excel
• Word
• Foxit Phantom
• Canva
• Facilities management
• Project coordination
• Communication
• Office Supply Management
• Employment Equity
• Property Leasing
• Canva (Software)
• Tactfulness
• Office Administration
• Stakeholder Communications
• Workflow Management
• Ability To Meet Deadlines
• Diplomacy
• Time Off Management
• Cardiopulmonary Resuscitation (CPR) Certification
• First Aid Certification
• Administrative Functions
• Service Standards
• Microsoft Teams
• Self-Motivation
• Building Management
• Business Requirements
• Customer Service
• Finance
• Facility Management
• Foxit PDF Reader
• Governance
• Leadership
• Problem Solving
• Listening Skills
• Microsoft Office
• Multitasking
• Office Procedures
• Operations
• Program Management
• Property Tax
• Microsoft SharePoint

• Administrative
• Management & Leadership
• Social Services
• Administrator Supervisor
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Minimum education

Professional degree

Minimum experience

2+ years

Posting language

English

Working hours

35 hours per week