Executive Coordinator

Job summary

Welcome visitors and maintain an organized, welcoming office while serving as a professional point of contact. Support three senior leaders by coordinating schedules, meetings, travel, documents, follow-ups, priorities, and commitments.

Job details

Executive Coordinator Macklan Group | Dartmouth NS | Full-time, in office Some people make everyone around them better at their jobs. They keep the day moving, read a room quickly and make every visitor feel welcome. Macklan Group is looking for one of those people. ABOUT MACKLAN GROUP Macklan Group is a Dartmouth-based group of companies that includes Dora Construction, Somerled Properties, Front Porch Properties and East Cut. It's an entrepreneurial, practical and hard-working organization, built by people who roll up their sleeves and do right by each other. THE ROLE As Executive Coordinator, you'll be the first face people see at Macklan's Dartmouth headquarters and a trusted partner to three senior leaders: the President & Founder, the CFO and the VP, Legal & Counsel. You'll report to the Chief of Staff and work across all three, keeping priorities organized, actions moving and the executive team's day-to-day rhythm on track. It's a role built on trust, and one where your consistency and judgment will be felt every day. WHAT YOU'LL DO Run the front desk, welcoming visitors and making sure every guest feels looked after Keep the office organized, tidy and welcoming Coordinate meetings, priorities and follow-ups across the executive team Track actions, deadlines and commitments so nothing important stalls Prepare and manage documents, correspondence and information Organize travel, scheduling and meeting logistics Serve as a reliable, professional point of contact for colleagues, partners and clients Bring calm structure to shifting priorities and a steady flow of requests WHO YOU ARE Steady. When several things happen at once, you stay level and keep moving. Dependable. When you say something will get done, it gets done. A people person in the truest sense. You're as comfortable with executives as you are with tradespeople, partners and visitors, and you adjust naturally to different personalities. A quick study. You pick up new people, systems and priorities fast. Polished and warm. You bring a professional presence and positive energy. Confident without needing the spotlight. Discreet. You understand the trust that comes with supporting senior leaders. Practical and proactive. You see what's coming, look after things before anyone asks and solve problems without making them bigger than they need to be. BACKGROUND Experience supporting executives is valuable. A background in construction, real estate or another practical, entrepreneurial environment translates well, and hospitality or client-facing experience is an asset. You're organized and confident with everyday business technology. If your path looks a little different but this sounds like you, we'd like to hear from you. HOW TO APPLY Hawthorne Recruitment is leading this search on Macklan Group's behalf. Apply through LinkedIn or hawthornerecruitment.com. Macklan Group welcomes applicants from all backgrounds. Accommodations are available at any stage of the process. Just let us know. #link

What you’ll do

Welcome visitors and maintain an organized, welcoming office while serving as a professional point of contact. Support three senior leaders by coordinating schedules, meetings, travel, documents, follow-ups, priorities, and commitments.

Requirements

The posting values executive-support experience, strong organization, confidence with everyday business technology, discretion, dependability, and the ability to manage shifting priorities. Experience in construction, real estate, or an entrepreneurial environment is relevant, while hospitality or client-facing experience is an asset; no specific education requirement is stated.

Listed skills

• scheduling · Preferred
• Priority Management · Preferred
• Organization · Preferred
• Communication · Preferred
• Problem solving · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Front Desk Management
• Meeting Coordination
• Scheduling
• Priority Management
• Action Tracking
• Deadline Management
• Document Management
• Correspondence Management
• Travel Coordination
• Meeting Logistics
• Organization
• Communication
• Discretion
• Problem-Solving
• Business Technology

Job areas

• Administrative
• Management & Leadership
• Customer Service & Support
• Construction