Specialist, Payroll

Job summary

The Payroll Specialist is responsible for the accurate and timely end-to-end processing of Canadian and US payroll cycles. This role also manages employee lifecycle transactions and resolves payroll-related inquiries while ensuring compliance with legislation.

Job details

Job descriptions may display in multiple languages based on your language selection. What we offer: At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are. Group Summary: Magna is more than one of the world’s largest suppliers in the automotive space. We are a mobility technology company built to innovate, with a global, entrepreneurial-minded team. With 65+ years of expertise, our ecosystem of interconnected products combined with our complete vehicle expertise uniquely positions us to advance mobility in an expanded transportation landscape. Job Responsibilities: Starting Salary: $60,000 Immediate, Open position The Payroll Specialist plays an essential role in the accurate and timely processing of Canadian and/or US payrolls. This position is responsible for managing regular payroll cycles, processing employee changes such as hires and terminations, and resolving routine payroll issues. Working closely with HR and Finance, this role ensures that payroll operations run smoothly and in compliance with all relevant legislation and internal standards. Your Responsibilities Payroll Processing Prepare and process end-to-end payroll cycles (weekly, bi-weekly, and semi-monthly) for assigned employee groups, accurately and timely. Review and enter payroll inputs, including hours worked, leaves, deductions, and earnings adjustments. Ensure payroll deadlines are met, and calculations are accurate. Audit timesheets and resolve discrepancies before payroll submission. Employee Changes Process employee lifecycle transactions in the payroll system including hires, terminations, promotions, and compensation updates. Maintain accurate employee payroll records in compliance with organizational policies and legal requirements. Coordinate with HR to ensure employee data is consistent across systems. Issue Resolution & Support Respond to standard payroll-related inquiries from divisional HR teams via our internal ticketing program (M42). Troubleshoot and resolve routine payroll issues related to pay, tax withholdings, deductions, and benefits. Escalate complex or unresolved issues to senior payroll specialists, payroll leads/supervisors. Compliance & Documentation Ensure payroll processes follow relevant federal/provincial/state laws and company policies. Complete payroll audits and year-end tax reporting (e.g., T4s, W-2s). Support reconciliation of payroll accounts and remittances to third parties. Qualifications 2–5 years of experience processing Canadian and/or US payroll. Strong working knowledge of payroll fundamentals, legislation, and statutory deductions. Experience with HRIS or payroll systems is an asset. PCP certification or FPC in progress or completed is preferred. Basic understanding of accounting and payroll reconciliation processes. Skills & Competencies High attention to detail with a strong commitment to accuracy and compliance. Excellent organizational and time-management skills to meet strict deadlines. Strong communication and interpersonal skills. Ability to handle sensitive and confidential information with discretion. Proficiency in Microsoft Excel and general comfort with data entry and audit tasks. What we offer At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are. In addition, we offer you the following site benefits: An overview of our benefits will be discussed during the recruitment process. Awareness. Unity. Empowerment. At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire based on experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law. Awareness, Unity, Empowerment: At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law. AI-Assisted Screening Disclosure As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies. Under conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making. If you have any questions or concerns about this process, feel free to contact our Talent Attraction team. Worker Type: Regular / Permanent Group: Magna Corporate

What you’ll do

The Payroll Specialist is responsible for the accurate and timely end-to-end processing of Canadian and US payroll cycles. This role also manages employee lifecycle transactions and resolves payroll-related inquiries while ensuring compliance with legislation.

Requirements

Candidates must have 2–5 years of experience in Canadian or US payroll processing. A strong understanding of payroll fundamentals and proficiency in Microsoft Excel are required, with professional certifications like PCP or FPC preferred.

Listed skills

• Time management · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• Accounting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll processing
• Canadian payroll
• US payroll
• Payroll legislation
• Statutory deductions
• HRIS
• Payroll systems
• Accounting
• Payroll reconciliation
• Attention to detail
• Time management
• Communication skills
• Microsoft Excel
• Data entry
• Audit tasks
• Payroll Processing
• Talent Attraction
• Workday (Software)
• General Data Protection Regulation (GDPR)
• Payroll Systems
• Sales Prospecting
• Data Privacy Laws
• Payroll Policies and Processes
• Fundamental Payroll Certification (FPC)
• Artificial Intelligence
• Auditing
• Reconciliation
• Decision Making
• Communication
• Data Entry
• Information Privacy
• Empowerment
• Human Resources Information System (HRIS)
• Finance
• Interpersonal Communications
• Operations
• Remittance
• State Laws
• Time Management
• Tax Consulting
• Troubleshooting (Problem Solving)
• Detail Oriented
• Automotive Technologies

Job areas

• Finance & Accounting
• Human Resources
• Manufacturing
• Payroll Specialist
• Payroll Specialist (General)
• Payroll Clerks
• Payroll and Timekeeping Clerks