Parts Coordinator

Job summary

The Parts Coordinator is responsible for sourcing, ordering, and managing inventory while coordinating with technicians and suppliers. They also handle the physical shipping and receiving of parts, ensuring accurate documentation and organized storage.

Job details

About us Founded in 2012, Major Refrigeration Ltd. has proudly delivered reliable Refrigeration, HVAC, Controls, and Energy Solutions to customers across Canada. Headquartered in Grimsby, Ontario, the company operates throughout Ontario, Nova Scotia, New Brunswick, and Prince Edward Island, and continues to expand into new regions. With a team of over 170 employees (throughout the provinces), we are continuously expanding and strengthening our workforce across all divisions to support our growth and maintain the high level of service our customers expect and deserve. The Position The ideal candidate will be focused, dependable, and an organized Parts Coordinator who keeps our team moving forward. This role is about efficiency, follow-through, and clear communication. This position supports our technicians and office employees by sourcing and ordering the required parts, coordinating with suppliers, and ensuring materials are ready when needed. We are a team-oriented company that values strong, open communication. The ideal person will work well with others, stays proactive, and take ownership of getting things done properly and on time. A willingness to learn and improve is important, as is the ability to stay organized in a fast-paced environment. Role and Responsibilities: * Coordinate with Parts Department/technicians on parts needed * Prepare purchase orders, using third party software, and order parts * Enter receipts and parts information into software to maintain inventory accuracy * Ensure service orders are accurate, complete, and submitted in a timely manner * Pick parts and complete paperwork to ship parts to customer locations, as needed * Receive incoming shipments, verify contents against packing slips, and report discrepancies * Label, organize, and store incoming parts in designated inventory locations * Prepare shipments, including packaging, labeling, and arranging carrier pickups * Maintain shipping and receiving records, including tracking numbers and delivery confirmations * Coordinate with carriers and vendors to resolve shipping issues or delays * Ensure compliance with shipping regulations and company procedures * Maintain a clean and organized shipping/receiving area * Other administrative duties as assigned Qualifications: * High school diploma or equivalent * Minimum 1-3 years experience in an Administrative or similar position * Excellent English communication skills (written and verbal) * Team player with the ability to communicate and collaborate with others * Excellent organizational skills and ability to multi task * Proficient in Microsoft Office * Willingness to learn new skills and software * Ability to work Monday to Friday, with flexibility to work shifts between 7:00am - 5:00pm Compensation & Incentives: * Health, vision and dental benefits package * Company paid Retirement Savings Plan (RSP) * Eligible for paid vacation days after probationary period * Permanent, year round employment We thank all applicants for their interest; however, only those that best meet our qualifications will be contacted. Major Refrigeration Ltd. is an equal opportunity employer and will make accommodations available for candidates, upon request, throughout the selection process.

What you’ll do

The Parts Coordinator is responsible for sourcing, ordering, and managing inventory while coordinating with technicians and suppliers. They also handle the physical shipping and receiving of parts, ensuring accurate documentation and organized storage.

Requirements

Candidates must have a high school diploma and 1-3 years of administrative experience. Proficiency in Microsoft Office and strong organizational and communication skills are required.

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• Retirement savings plan
• Paid vacation

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Multi-Tasking · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Parts coordination
• Inventory management
• Purchase order processing
• Shipping and receiving
• Communication
• Organizational skills
• Microsoft Office
• Data entry
• Time management
• Multi-tasking
• Logistics coordination
• Vendor relations
• Warehouse organization
• Attention to detail
• Problem solving

Job areas

• Administrative
• Logistics
• Manufacturing
• Energy

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