Assessment Facilitator

Job summary

The Assessment Facilitator supports the Exam Coordinator in scheduling and administering provincial, security, and entrance exams. They are responsible for maintaining a supportive testing environment and collaborating with external partners and IT to ensure seamless exam operations.

Job details

Brief Description Work in a purpose driven career with MaKami College, a public post-secondary college that has been helping students for over 20 years, with locations in Edmonton and Calgary, Alberta. MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working to add programs to our course catalogue. We work with our team to grow and develop in areas they are passionate about, focusing on our MaKami Pillars - Leadership, Professionalism, Helpfulness, and Inspiration. MaKami team members are provided with many opportunities for professional career growth in a fulfilling and dynamic work environment. The MaKami team is passionate about creating generational change through education, and we provide the tools and a safe environment for our staff to change the lives of our students and their families. The primary responsibility of the Assessment Administrator is to support the Exam Coordinator in all aspects of exam facilitation, including Alberta Provincial exams, Security and HCA exams, and entrance requirement exams. Ensuring the seamless and efficient scheduling, communication, and administration of all exams, upholding the institution’s academic standards and providing a supportive environment for both students and staff. Major Accountabilities/Responsibilities (Including But Not Limited To The Following) Schedule and oversee the administration of Alberta Provincial exams. Assist the Exam Coordinator with proctoring the Entrance Exams. Assist the Exam Coordinator with communication and scheduling between students, candidates, and staff as needed. Ensure a welcoming and supportive exam environment that promotes a positive experience for all exam takers. Respond promptly to student inquiries and concerns related to exams, providing clear guidance and support to ensure a positive testing experience. Monitor exam environments to ensure compliance with institutional and regulatory standards, while fostering a calm and respectful atmosphere for exam takers. Contact and collaborate with external companies to offer services and host exams. Maintain relationships with external partners to ensure smooth operation of off-site exam hosting. Maintain confidentiality and integrity of exam content and student information at all times. Work with the IT department to set up and maintain online exam systems. Support the Strategic Academic Learning Team (SALT) in their duties to support students academically. Assist in developing strategies and initiatives to enhance student academic performance. Education And Experience A diploma in Business Administration or a closely related discipline is preferred. Experience in business administration, or a related field. Demonstrates proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and SharePoint, Minimum of 3 years of experience in assessment coordination or academic administration. Familiarity with Alberta Provincial exams, standardized examinations and regulations. Experience in training and supporting practicum students Skills And Competencies Strong organizational and time management skills. Excellent communication and interpersonal skills. Experience working with diverse student populations. Ability to maintain relationships with external partners and ensuring a positive experience for all stakeholders involved in the exam process. Ability to adapt to new challenges and changes. Excellent problem-solving Skills Personal Characteristics Display a professional appearance and demeanor at all times Is approachable, positive, respectful and courteous A passion for helping others learn and achieve success Able to build strong relationships Confident & comfortable with public speaking, working in groups, and one-on-one with individuals Able to use initiative Reliable and dependable Attentive to all individuals in a fast-paced and, at times, stressful environment Role Expectations Support MaKami’s vision of providing a positive learning environment for all students, and culture of supporting and valuing each other as a member of the MaKami ‘family’ Perform all assigned duties and responsibilities with confidence and to the best of your abilities Continually seek the most effective ways to streamline daily activities, reduce costs or improve quality of products and services Be respectful of others, proactively communicating with a high degree of transparency, respect and professionalism Work collaboratively with others through the sharing of ideas and knowledge Perks & Benefits Health Spending & Lifestyle Accounts Educational Allowance for Professional Development Emergency Allowance for Unexpected Needs Free Massages at Our Student Clinic Discounts on College Programs & Courses Staff Discount in College Store On-Site Gym Access Free Parking Qualified candidates should reply to this ad with their cover letter and resume. This position will remain open until a suitable candidate is found. We thank all applicants for their interest, but only those who meet our criteria will be contacted to continue in our process.

What you’ll do

The Assessment Facilitator supports the Exam Coordinator in scheduling and administering provincial, security, and entrance exams. They are responsible for maintaining a supportive testing environment and collaborating with external partners and IT to ensure seamless exam operations.

Requirements

A diploma in Business Administration or a related field is preferred, along with at least 3 years of experience in assessment coordination or academic administration. Proficiency in Microsoft Office and familiarity with Alberta Provincial exam regulations are required.

Benefits

• Health Spending & Lifestyle Accounts • Educational Allowance for Professional Development • Emergency Allowance for Unexpected Needs • Free Massages at Student Clinic • Discounts on College Programs & Courses • Staff Discount in College Store • On-Site Gym Access • Free Parking

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• scheduling · Preferred
• Microsoft Office Suite · Preferred
• interpersonal communication · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Exam Facilitation
• Proctoring
• Scheduling
• Microsoft Office Suite
• Academic Administration
• Interpersonal Communication
• Time Management
• Problem Solving
• Stakeholder Management
• Public Speaking
• Confidentiality
• Student Support

Job areas

• Education
• Administrative
• Human Resources
• Management & Leadership
• Healthcare