Administrative Assistant (Safety Department)

Job summary

Provide comprehensive administrative support to the Safety Department by managing documentation, reports, and departmental records. Coordinate logistics for safety initiatives, meetings, and office events while maintaining organized and efficient workflows.

Job details

Administrative Assistant – Safety Department About the Role Maple Reinders Constructors is currently looking for an experienced and highly organized Administrative Assistant to join our Safety Department at our Mississauga, Ontario Head Office and play an important role in keeping the team organized, informed, and supported. We continue to grow without sacrificing our quality and integrity and are dedicated to building great things - solid teams, amazing projects, and lasting relationships. As we continue to win new work in all areas of the company, we are looking for great people like you join our team! This is an ideal opportunity for an experienced administrator who enjoys being the person behind the scenes who keeps things moving. The successful candidate will be comfortable working independently, managing multiple priorities, and learning new systems and processes as needed. Responsibilities: Provide administrative support to the Safety Department, helping the team stay organized, informed, and on track with day-to-day priorities. Prepare, format, organize, and maintain paperwork, reports, presentations, spreadsheets, and other departmental records using Microsoft Word, Excel, and PowerPoint. Create and distribute clear, professional communications and documents, including notices and updates. Assist with departmental requests and special initiatives, including coordinating Safety Week logistics such as attendance lists, registrations, and event support. Support project teams with filing, document assembly, record-keeping, and meeting minutes. Assist office and project teams with coordinating general meetings, office and social events, and recurring coordination meetings. Manage multiple requests accurately while remaining flexible and responsive to changing departmental needs. Use a variety of computer programs confidently and learn new systems as required. Produce accurate, timely work in a fast-paced environment. Bring a collaborative, service-focused approach to the role. Qualifications: High school diploma or equivalent. Minimum 5 years of experience in an Administrative role. Advanced proficiency in Microsoft Word, Excel, and PowerPoint. Excellent written and verbal communication skills. Strong attention to detail and commitment to accuracy. Effective organizational and time-management skills. Professional discretion when managing confidential information. Fast, accurate typing skills. Ability to work independently while also supporting a collaborative team environment. Previous experience supporting a Safety, Construction, Engineering, or Operations team is considered as an asset. Experience supporting teams across multiple locations or time zones is considered as an asset. About Maple Reinders: Maple Reinders is one of Canada’s most respected and trusted construction firms, delivering innovative solutions for over 55 years. We are a full-service construction provider specializing in ICI buildings (industrial, commercial, institutional) and civil/environmental projects such as water and wastewater treatment plants, composting facilities, energy-from-waste, and biogas systems. With 500+ team members across six offices nationwide and more than 2,900 projects completed coast-to-coast, we have built a reputation for excellence, adaptability, and integrity. We are proud to be: A Platinum Member of Canada’s Best Managed Companies Certified Great Place to Work Recipients of numerous awards for innovation, sustainability, and design We want an individual who will embody Maple Reinders core values of People – Supporting our people to thrive. Integrity – Doing the right thing without compromise. Relationships – Building trust with clients & partners. Stewardship – Caring for communities & the environment. Ingenuity – Embracing challenges. Encouraging ideas. Engineering solutions. Benefits (Full-time salary): Competitive Salaries (paid weekly) Starting at three weeks paid vacation plus additional gifted days off over the Christmas break RRSP with employer matching (up to 5%) Discretionary bonuses & profit sharing Group Health Insurance Plan (medical, dental, health care spending account) Life insurance and disability coverage Employee rewards program (Maple Points) Discount programs & memberships. Employee and Project referral bonuses Employee Assistance Program Career growth and learning opportunities, including professional certifications. Salary Range: $60,000 - $70,000 / Year (depending on experience) Location: Mississauga, Ontario Interested in Joining Our Team? Submit your resume and project list through this posting or on our website. Only those selected for an interview will be contacted. We use artificial intelligence (AI) to review resumes of candidates and assess their fit based on the criteria outlined in the job posting. We do not use AI to make any final hiring or interview decisions. Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process. If you require accommodation during the hiring process, please contact hr@maple.ca. https://www.maple.ca/

What you’ll do

Provide comprehensive administrative support to the Safety Department by managing documentation, reports, and departmental records. Coordinate logistics for safety initiatives, meetings, and office events while maintaining organized and efficient workflows.

Requirements

Requires a high school diploma and a minimum of 5 years of administrative experience. Candidates must possess advanced proficiency in Microsoft Office suite and strong communication skills.

Benefits

• Paid vacation
• RRSP with employer matching
• Discretionary bonuses
• Profit sharing
• Group health insurance plan
• Life insurance
• Disability coverage
• Employee rewards program
• Discount programs
• Employee referral bonuses
• Employee assistance program
• Career growth and learning opportunities

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Document management
• Record-keeping
• Communication
• Time management
• Organizational skills
• Attention to detail
• Data entry
• Meeting coordination
• Safety documentation
• Process improvement
• Employment Equity
• Administrative Support
• Ingenuity
• Building Trust
• Record Keeping
• Adaptability
• Artificial Intelligence
• Biogas
• Spreadsheets
• Construction Engineering
• Dental Health
• Employee Assistance Programs
• Innovation
• Taking Meeting Minutes
• Operations
• Presentations
• Sewage Treatments
• Time Management
• Typing
• Verbal Communication Skills
• Composting
• Coordinating
• Filing
• Detail Oriented

Job areas

• Administrative
• Construction
• Security & Safety
• Department Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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