administrative assistant

*Overview* We are seeking a motivated and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. This role is essential in supporting daily operations and ensuring a smooth workflow within the office environment. The Administrative Assistant will be responsible for a variety of tasks that contribute to the overall efficiency of our organization. *Responsibilities* * Manage front desk operations, including greeting visitors and handling inquiries with professionalism. * Operate multi-line phone systems, ensuring effective communication both internally and externally. * Provide exceptional customer service and support to clients and staff, addressing their needs promptly. * Maintain organized filing systems for documents, ensuring easy access and retrieval of information. * Perform data entry tasks accurately and efficiently, utilizing computer literacy skills. * Assist in calendar management, scheduling appointments, and coordinating meetings as required. * Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations. * Conduct proofreading of documents to ensure accuracy and professionalism in all communications. * Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks. * Collaborate with team members on various administrative projects to enhance office management efficiency. *Experience* * Previous experience in an administrative role is preferred, with a focus on clerical duties and office management. * Familiarity with front desk operations and customer support is highly desirable. * Bilingual candidates are encouraged to apply to better serve our diverse clientele. * Strong typing skills and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) are essential. * Experience with multi-line phone systems and excellent phone etiquette are required for effective communication. * Knowledge of dental or medical receptionist duties is a plus but not mandatory. * Proven organizational skills with the ability to manage time effectively in a fast-paced environment. * A background in personal assistant roles or similar positions will be considered an asset. Join us as we strive for excellence in providing top-notch administrative support while fostering a collaborative work environment! Job Types: Full-time, Part-time, Permanent Pay: $18.00-$20.00 per hour Education: * AEC / DEP or Skilled Trade Certificate (required) Experience: * Administrative: 2 years (required) Language: * French (required) Work Location: In person