Purchasing Coordinator

Job summary

The Purchasing Coordinator manages the procurement process, including sourcing materials, negotiating with vendors, and processing purchase orders. They also oversee inventory levels and provide administrative support to ensure operational requirements are met.

Job details

Join Our Team! As a Purchasing Coordinator, you will support the sourcing, purchasing, and expediting of essential materials, equipment, products, and services required by the Matheson Group of Companies. Reporting to the Manager, Procurement, Fleet & Facilities, you will work closely with the Fleet & Facilities Team, Operations, and suppliers to ensure teams have the necessary tools, materials, and components to effectively achieve their objectives. Key Responsibilities Procurement & Sourcing Prepare and process purchase orders in accordance with company policies and procedures. Source products, materials, equipment, and services from approved suppliers. Obtain and evaluate vendor quotations, pricing, and terms. Negotiate pricing, delivery schedules, and service agreements where appropriate. Ensure purchase requests are approved and processed in a timely manner. Vendor Management Establish and maintain positive relationships with suppliers and vendors. Monitor supplier performance related to quality, delivery, and service levels. Address and resolve purchasing, invoicing, and delivery discrepancies. Maintain accurate supplier records and documentation. Inventory & Materials Management Monitor inventory levels and coordinate replenishment activities. Track stock requirements and communicate shortages or delays to relevant stakeholders. Assist with inventory counts and reconciliation activities. Coordinate with warehouse and operations teams to ensure product availability. Administrative Support Maintain accurate purchasing records, contracts, and files. Track orders and follow up on outstanding deliveries. Verify purchase orders, invoices, and receiving documentation for accuracy. Prepare procurement reports and purchasing metrics as required. Ensure compliance with company policies, budgets, and procurement procedures. Educational & Professional Requirements Post-secondary education in Business, Logistics, Supply Chain, or a related field. 2+ years of experience in purchasing, maintenance, contract management, logistics, or a related field. Purchasing or Supply Chain certification is considered an asset. Experience with inventory control procedures and best practices is considered an asset. Well-developed computer skills, particularly in Microsoft Excel. Construction industry experience is considered an asset. Working Conditions Travel may be required. Valid G Driver’s License required. Access to a reliable vehicle. Ability to attend and conduct presentations. Ability to work effectively in high-pressure situations. Manual dexterity is required to use desktop computers and peripherals. Overtime may be required. Ability to lift or move up to 25 lbs. may be

What you’ll do

The Purchasing Coordinator manages the procurement process, including sourcing materials, negotiating with vendors, and processing purchase orders. They also oversee inventory levels and provide administrative support to ensure operational requirements are met.

Requirements

Candidates must have post-secondary education in a relevant field and at least two years of experience in purchasing or logistics. Proficiency in Microsoft Excel and a valid driver's license are required for this role.

Listed skills

• Supply Chain · Preferred
• Inventory Control · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Negotiation · Preferred
• Reporting · Preferred
• Logistics · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Purchasing
• Procurement
• Sourcing
• Vendor Management
• Inventory Management
• Supply Chain
• Logistics
• Contract Management
• Microsoft Excel
• Data Entry
• Reporting
• Negotiation
• Inventory Control
• Administrative Support
• Inventory Monitoring
• Manual Dexterity
• Lifting Ability
• Valid Driver's License
• Budgeting
• Reconciliation
• Computer Literacy
• Desktop Computing
• Warehousing
• Invoicing
• Materials Management
• Operations
• Peripheral Devices
• Presentations
• Quotations
• Supplier Performance Management
• Price Negotiation

Job areas

• Logistics
• Administrative
• Construction
• Manufacturing
• Purchasing Coordinator
• Purchasing Agent (General)
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents

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