Accounting Clerk/Secretary

Job summary

The role involves performing a mix of accounting and administrative duties, including processing invoices, managing accounts receivable, and maintaining financial records. Additionally, the incumbent will handle office support tasks such as scheduling patient appointments, greeting visitors, and managing correspondence.

Job details

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Position Summary: Under the direction of the immediate supervisor, this position performs a combination of accounting and administrative duties. Responsibilities include authorizing financial commitments according to established procedures, verifying, analyzing, and recording accounting transactions using automated financial systems, and investigating discrepancies as needed. The role also involves general office tasks such as typing documents, answering telephone calls, receiving visitors, updating information systems, and maintaining organized files. Major Duties and Responsibilities: Update and maintain files, schedule and book patient appointments Greet patients and process payments Answer phone calls and emails; handle routine correspondence process accounts receivable Process invoices and deposits Liaise with external vendors Prepare reports and other documents Perform various administrative and office support tasks Other qualifications: Experience working in a dental clinic. Strong organizational, communication, and interpersonal skills. Basic computer skills; experience with dental software is an asset. Fluency in both English and French. Minimum Education and Experience: DEP - Business Administration 2 Years Related Experience / DEP - Secretarial Studies As one of Montreal's Top Employers, here is what we offer: Competitive benefits package (Health, Dental, Life Insurance) (if eligible) Defined contribution pension plan (with employer contribution up to 10%) (if eligible) Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA) Competitive vacation policy Two (2) personal days Two (2) floating holidays Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day Paid time off over the December holiday period Tuition waiver for regular employees and their dependents Up to two (2) days of remote work per week where the position permits Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 (qualifier) on a scale of 0-4. For a definition of our language proficiency levels, please click here. Minimum Education and Experience: DEP - Secretarial Studies 2 Years Related Experience / DEP - Business Administration Hourly Salary: (MUNACA Level D) $26.18 - $32.46 Hours per Week: 33.75 (Full time) Supervisor: Associate Director, Administration Position End Date (If applicable): 2027-09-15 Deadline to Apply: 2026-10-06 McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

What you’ll do

The role involves performing a mix of accounting and administrative duties, including processing invoices, managing accounts receivable, and maintaining financial records. Additionally, the incumbent will handle office support tasks such as scheduling patient appointments, greeting visitors, and managing correspondence.

Requirements

Candidates must possess a DEP in Business Administration or Secretarial Studies and at least two years of related experience. Proficiency in English and French is required, along with strong organizational and communication skills.

Benefits

• Health insurance • Dental insurance • Life insurance • Defined contribution pension plan • Group registered retirement savings plan • Tax free savings account • Competitive vacation policy • Personal days • Floating holidays • Paid summer fridays • Paid time off over december holiday period • Tuition waiver

Listed skills

• Customer service · Preferred
• Administrative Support · Preferred
• Financial Reporting · Preferred
• interpersonal skills · Preferred
• record keeping · Preferred
• Accounts receivable · Preferred
• Communication · Preferred
• Data entry · Preferred
• Accounting · Preferred
• scheduling · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounting
• Administrative support
• Financial reporting
• Data entry
• Customer service
• Scheduling
• Invoicing
• Accounts receivable
• Communication
• Interpersonal skills
• Organizational skills
• Computer literacy
• Dental software
• Record keeping
• Report Writing
• Employment Equity
• Time Off Management
• Bilingual (French/English)
• Administrative Functions
• Accounts Receivable
• Dentistry
• Deposit Accounts
• Business Administration
• Information Systems
• Computer Literacy
• Dental Informatics
• English Language
• Financial Systems
• Interpersonal Communications
• Organizational Communications
• Telephone Skills
• Typing

Job areas

• Administrative
• Finance & Accounting
• Healthcare
• Customer Service & Support
• Accounting Secretary
• Accounting Clerk
• Accounting and Bookkeeping Clerks
• Bookkeeping, Accounting, and Auditing Clerks