Exam Office Assistant

Job summary

The Exam Office Assistant supports the digital exam process by preparing materials and managing exam submissions. They also provide administrative support, troubleshoot issues, and communicate with professors and invigilators.

Job details

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Position Summary: Reporting to the Chief/Deputy Invigilators, the Exam Office Assistant supports the Crowdmark exam process by handling administrative tasks related to digital exam preparation and management. Duties and responsibilities: Organizing and preparing exam materials for digital processing and distribution. Ensuring accurate record-keeping of exam submissions and materials. Assisting with the distribution and tracking of exams through platforms. Providing basic support for troubleshooting and resolving issues with the exam process. Communicating with professors and invigilators to assist with exam-related queries. Performing general office duties and supporting the smooth execution of the exam session. Other Qualifying Skills and/or Abilities: Strong attention to detail and organizational skills. Ability to manage tasks efficiently in a fast-paced environment. Familiarity with basic digital tools and platforms. Clear communication skills and ability to work well within a team. Punctuality and availability for the full duration of the employment period. Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4. For a definition of our language proficiency levels, please click here. Minimum Education and Experience: High School Diploma Minimal or No Related Experience Hourly Salary: (AMUSE A) $18.25 Estimated Number of Work Hours per Week: 20 (Part time) Position Start Date: 2026-10-05 Position End Date: 2026-12-23 Deadline to Apply: 2026-09-30 This position is covered by the AMUSE collective agreement. McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

What you’ll do

The Exam Office Assistant supports the digital exam process by preparing materials and managing exam submissions. They also provide administrative support, troubleshoot issues, and communicate with professors and invigilators.

Requirements

Candidates must have a high school diploma and possess strong organizational and communication skills. The role requires the ability to work in a fast-paced environment and familiarity with basic digital tools.

Listed skills

• Teamwork · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• record keeping · Preferred
• punctuality · Preferred
• Communication · Preferred
• Troubleshooting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Digital exam management
• Record-keeping
• Troubleshooting
• Communication
• Attention to detail
• Organizational skills
• Teamwork
• Punctuality
• Employment Equity
• Record Keeping
• Organizational Skills
• Administrative Functions
• Management
• English Language
• Office Procedures
• Troubleshooting (Problem Solving)
• Writing
• Detail Oriented

Job areas

• Administrative
• Education
• Office Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Office Clerks, General